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Administrative Assistant
2018-05-24 16:26:33| Space-careers.com Jobs RSS
Position Reference 035 You will have the opportunity to provide secretarial and administrative support to ESA organisational entities Divisions, Services, Offices. Tasks and Activities The scope of work will include Preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files Proactively following up actions, especially in meeting internal and external commitments and keeping deadlines Paper and electronic records filing and archiving in document databases information management and data collection where applicable Organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners Providing support for the preparation and approval cycle of documents Providing minutewriting services Supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports Being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination Maintaining and populating documentation databases keeping track and storage of documents Supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary. Skills and Experience The following skills and experience are mandatory You have a Bachelors level or higher with a minimum 5 years experience in similar duties. Stateoftheart and proven knowledge in area of responsibility at required level. You are proficient in the use of the Agencys information systems, different tools including CURSA and applications is an asset You have a good knowledge of internet development, publication tools and media. You are fluent in English. You have good communication skills. You are Customer and Service Focus. You are organized. You are results oriented. The following skills would be highly desirable You have a good knowledge of the relevant Agency rules, processes and procedures How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 18062018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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