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Documentation AdministratorConfiguration Controller
2013-11-20 17:36:39| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of documentation AdministratorConfig Controller located at ESTEC Netherlands. Task 1 General ProgrammeProject Controlling Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including o Assisting in preparing, developing and maintaining programme level plans. o Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable. o Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required. o Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications. In the field of resources i.e. financial and manpower for programmeprojects o Assisting in the preparation of longterm, medium term and inyear resource plans. o Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports. o Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency with Costat Completion CAC of industrial contracts. o Checking commitments for consistency with budgets and ESAs procedures and consumption of commitment ceiling and initiating related budgetary transfers as required. In the field of procurements and execution of contracts o Support to the preparation and followup of the Agencys tender actions. o Support to the proposal evaluations as expert for the price and schedule verification and o Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems. o Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans e.g. Contract Action Plan baseline and related commitment consumption, cost and disbursement profiles. o Ensuring that above plans are properly inserted in the appropriate management tools. o Followingup of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools. o Creating related objects in ESAp, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information. o Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing. o Supporting industrial invoicing process and payment verification and control. In the field of programme industrial return o Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities. o Verification of coherence with ESA corporate Industrial Return data. o Maintenance of list of specific compensation or improvement measures and followup the implementation. o Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programmeproject, including the compensation measures. Support to programmeproject level risk management. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers when relevant. Operation of the associated management information tools and system databases. Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents. Task 2 Planning and Schedule Management The work covers project control and administration support, general schedule control and document management tasks, as required by the projects. It may also include programme level i.e. aggregation of projects project control and administration support. As such it includes the following main tasks Participation in the establishment of schedule data interfaces, baseline schedules and plans with the projects and the various mission elements ground segment, spacecraft, payload. Preparation of detailed schedules for Agency undertakings launcher, test facilities, scientific operations. Production of schedule reports, identification of critical items and problem areas. Participating in cost at completion exercises. Establishing documentation data interfaces and procedures for the transfer of documentation between the science project, prime contractor and other project participants. Maintaining documentation database, registering and distribution of project documents as appropriate. Consolidating inputs for the programme level overall schedule, production of reports and trend charts to enable programme level analysis. Supporting data preparation and entry for PMIS applications, as required. Provision of ad hoc project control and administration support as needed. Utilisation of relevant local andor Corporate management support tools at both project and programme level. Task 3 Configuration Management CM Configuration control covers both ESA internal activities and activities performed by Industrial Contractors. The preparation of adequate requirements and CM systems auditing are also part of the tasks. It includes the following typical duties Establishing adequate processes for proper Product configuration control, including o Configuration management planning. o Configuration items identification, technical requirements base lining, production and maintenance of configuration item data list CIDL. o Management of configuration evolution, baselines verification, asbuilt control and inspections. Establishment of Establishment of configuration control methods, procedures and standards. Establishing andor assuring that adequate configuration control methods, procedures and standards are established andor maintained, consistent with applicable standardsrequirements. Preparing formal requirements for inclusion in industrial contracts. Participating in Project Reviews. Conducting configuration audits and configuration inspections. Supervising the processing and disposition of Change Requests andor Change Providing status data and maintaining a well structured record system acting as secretary to appropriate Boards established for the processing of changes. Establishing and maintaining the approval system for all documents under formal ESA control, and maintaining the associated DRLs and DRDs. Supporting the supervision and maintenance of the documentation library and archives. Proposing automated methods and tools required to increase performance of configuration and documentation control tasks. Task 4 Documentation Management DM The task covers the operations, maintenance and evolutions of the Documentation Management System DMS, including processes, processes and the use of supporting electronic documentation management tool, for a given projectprogramme or organisational unit. It includes the following typical duties Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Support to enhancements of the document management concepts and of future improvements. The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority. Requirements Qualifications Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate. Reliability, rigor and initiative in the execution of the assigned work. Proactive attitude to solving problems, identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. This might be complemented by Tasks specific qualification requirements as follows Configuration Management Sound and proven experience in Configuration Management in Space Companies Organizations. Adequate knowledge and understanding of the applicable ESA Configuration Management requirements and standards such as MSESARQ100, MSESARQ108, ECSSM40. Good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. Previous experiences in fields like Product Assurance, System Engineering and Production Control are an asset. Documentation Management Sound and proven experience in documentation management. Good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 18th December 2013. The Job code must be included on the subjet.
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