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Water Bureau Administrator - 2016 First Quarter Calendar

2016-10-14 19:52:33| PortlandOnline

PDF Document, 543kbCategory: Water Bureau Administrator's Quarterly Calendar

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Water Bureau Administrator - 2015 Fourth Quarter Calendar

2016-10-14 19:52:07| PortlandOnline

PDF Document, 509kbCategory: Water Bureau Administrator's Quarterly Calendar

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Project Administrator

2016-10-11 19:05:44| Space-careers.com Jobs RSS

RHEA Group is currently recruiting a Project Administrator to support the Project Administration Unit of the GALILEO Programme Department at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Skills and Experience The following skills and experience are mandatory Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with a least 4 years of relevant experience Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. High level of initiate autonomy, and professional maturity that is required to carry out complex tasks and high level of responsibility How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 28102016. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

Tags: project administrator project administrator administrator project

Human Resources Administrator

2016-10-11 17:04:25| Space-careers.com Jobs RSS

RHEA Group is currently recruiting a Human Resources Administrator to support the Recruitment Service at our clients premises in Noordwijk, The Netherlands on a parttime basis. Tasks and Activities The scope of work will include Recruitment activities including including the preparation of vacancy notices, compiling applicant lists, preparing for and ensuring the smooth running of candidate selection interviews, administering of relevant tests, preparing recruitment proposals. Followup and timely preparation of probation reports and contract extensions. Reassignment letters and critical review of Terms of Reference. Administering arrival and departure processes for all categories of Trainees including preparation of contracts, extensions and departures letters. Supporting induction activities, including the facilitation of Takeup Duty sessions. Maintaining the organisational changes by updating the Organisation Management Module in HRMS SAP accordingly as well as Forecast Provide accurate data input and performs duties using several other concurrent IT systems such as electronic staff files, Team Site, share drives, MAS, Lotus Notes. Generating ad hoc HR reports and statistics and ad hoc duties and special projects as requested. Supporting one or more corporate programmes as the National Trainee Programme, Interns Programme, International Trainees, temporary staffing, Experts and Consultants according to the exigencies of the service. Recommending and actively participating in the improvement and consolidation of internal processes, procedures and tools related to the Recruitment Service. Skills and Experience The following skills and experience are mandatory University Degree minimum Bachelors level Previous experience with human resources administrative processes, preferably within an international environment Ability to work autonomously, as part of a team and as the main contact point for a defined group of staff and managers Ability to interpret and explain ESA rules and procedures Proven experience in the use of various IT tools running in parallel Good communication skills in English with the ability to draft written correspondence in English Strong organisational and time management skills with a proven ability to prioritise High level of accuracy, attention to detail and follow up Positive attitude and customer service focus, maintaining ESAs professional reputation Resourceful approach to problem solving Excellent sense of discretion and confidentiality Strong work ethic and flexibility to work under pressure in a fast paced environment High degree of selfmotivation, energy and the ability to work both independently and as part of a team How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 31102016. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

Tags: resources human administrator human resources

Administrator, Procurement

2016-09-22 09:03:49| Space-careers.com Jobs RSS

Administrator, Procurement FixedTerm Ref SES0888 Region Europe Location Luxembourg Betzdorf Company SES Category Business Dev. Strategic Management Position Staff Published 20160920 Context The incumbent is temporarily hired for 6 months to support the other Vendor Management and Procurement team members and the business to solve critical system enhancements andor errors as well as contribute to new projects inside the VMP area along the overall Procuretopay process with the ultimate goal to ascend to higher levels on the maturity scale. The candidate must be able to start within two months. Responsibilities Support the VMP process expert on the Procuretopay related topics 20 Support the Procuretopay SAP rollout to the new SES entities 15 Planned and unplanned testing in SAP and Vendor Management System VMS 5 Support development of an SES Preferred Vendors Database 25 Support VMP team fine tuning database designframework Vendors segmentation strategic, preferred, alternative, unwanted Identify and eliminate duplicate vendors Clean and Enhance vendors database with accurate information VMS SAP VMP Inbox VMP processes daybyday operation and maintain databases, backing up currently allocated resources 25 Others 10 Experience Qualifications Minimum required education level Bachelor degree, Economics, Supply Chain, IT, Business Management SAP experience andor advanced Excel skills are considered valuable asset also the willingness and ability to learn quickly will be considered 13 years of professional experience, preferably in medium to large companies with regional or global footprint. Experience in a similar role is an advantage Fluent in English Analytical thinking Attention to detail Ability to work under pressure Multitasking Good communication skills Our Offer Competitive salary package, coupled with a diverse array of challenges and development benefits. SES is an Equal Opportunity and Affirmative Action Employer. This position reports to Vice President, Vendor Management Procurement Apply for this Job online

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