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Secretary Administrative Assistant

2013-08-19 12:36:16| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of SecretaryAdministrative Assistant located at ESTEC Netherlands. Work Package Overview The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage Applications Interested candidates should send cv and cover letter to rocio.infiestagmail.com by 11th September 2013.

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Local Jobs: Mechanics, Meijer and PetSmart Associates, Administrative Assistant and More

2013-08-13 09:51:08| Grocery - Topix.net

Welcome to Patch LOCAL JOBS, the go-to source for local employers and job seekers.

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Administrative Assistant mf

2013-07-23 14:35:50| Space-careers.com Jobs RSS

About Terma With a 35year track record, Terma is among the most experienced European providers of missioncritical products, software, and services for space missions. Terma excels in stateoftheart niche technology and robust operational systems for the space industry. Working in close collaboration with customers and leading industry bodies, we develop advanced, missionspecific solutions. More than 150 employees are operating in all phases of space program development, Termas unique systems, software, and products are depended upon all over the world by astronauts, spacecraft, and organizations for mission success. Our solutions include customized systems for space science, earth observation, navigation, and telecommunication programs. They are based at Terma premises in Denmark, Germany and The Netherlands as well as numerous customer sites around Europe. The Challenge We are looking for an Administrative Assistant to be located at one of our customer sites in Darmstadt, Germany. Tasksresponsibilities will include Provision of the respective secretariat support including Leave planning Mission preparations Document management. Coordination meeting and maintenance of Lotus Notes Calendar Preparation and processing of correspondence and documents Manpower bookings using time sheet system Organisation of workshops and conferences Small procurements in SAP. This is a fulltime position with a planned starting date in November 2013. Your Qualifications Applicants must have a secondary education and professional training in administrative techniques. Essential skills are Highly proficient in MS Office, Lotus Notes and PC based databases Good user knowledge of SAP and the ESA financial and procurement processes Systematic and structured approach Good communication and organizational skills Ability to establish and maintain effective working relationships Fluency in English or and French, both in speech and writing is required. Desirable skills are Working level knowledge speaking and writing of French and or German or another member state language is an asset The candidate should be selfmotivated and able to work independently in an international environment. Terma offers At Terma, we consider skilled employees, enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the bestinclass solutions that Terma provides. We lead the way in applying new technology, offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace. Terma offers you a pleasant working environment at the customer site, where you will be able to take on challenging tasks and responsibilities in a highly professional company. Great opportunities for training and personal development Challenges in advanced technical environment International and cosmopolitan working atmosphere An employment contract with an attractive package with extralegal benefits Highly competitive salary. Recruitment is depending on successful selection by the customer. Further information For further information, please contact Ms. Simone Wondrak by telephone 49 6151 860050 or by email terma.determa.com. To ensure that your application will reach us and is properly processed we would prefer that you apply through httpswww.epos.dkRekTermaJoblistShowJobOffer.aspx?dbaliasEposRECTermalangenjobOfferEntityId387joblistId1 with a Cover Letter explaining your background and expertise, as well as your earliest date of availability, and a uptodate Curriculum Vitae. Closing date August 31st, 2013 Please note that applicants must hold all appropriate documentation and permits to work in Europe. Terma is a hightech, internationally recognized supplier of advanced and customized systems, products, and services within defense systems, surveillance, radar systems, and space.

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Secretary Administrative Assistant part time 5 days a week

2013-06-12 13:37:42| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of part time SecretaryAdministrative Assistant located at ESTEC Netherlands. Work Package Overview The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage Applications Interested candidates should send cv and cover letter to rocio.infiestagmail.com by 8th July 2013.

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Secretary Administrative Assistant

2013-06-12 11:37:55| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of SecretaryAdministrative Assistant located at ESTEC Netherlands. Work Package Overview The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Specific Task Description The postholder shall provide secretarial and administrative assistance to the SATAIS Satellite Project TIAPA and the IrisAntares Project TIAPI, within the Telecommunications Satellite Programmes Department TIAP. ensure secretarial and administrative tasks for both the SATAIS and IrisAntares Programmes be responsible for the SATAIS and IrisAntares Programmes Configuration and Documentation Management Eclipse establish and maintain records and files for the other Projects and for the Department including Document Management System Eclipse be responsible for agenda management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings, using WEB and Video conferencing tools answer phones and direct incoming calls to appropriate party communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers organizing meetings and preparing travel arrangements missions participate with hisher managers in meeting and take minutes Specific qualification requirements 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Candidates are expected to demonstrate good organizational skills, attention to details and the ability to establish and maintain effective working relationships Candidates should possess good communication skills A fluent knowledge of the English language is required. Applications Interested candidates should send cv and cover letter to rocio.infiestagmail.com by 1st July 2013.

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