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Programme Administrator
2018-02-19 17:25:58| Space-careers.com Jobs RSS
You will have the opportunity to support the Earth Observation Directorate, assigned to the Future Systems Department. You will support in managing the Departments project milestones in liaison with projects managers integrate and provide overview of resource requirements interface with the project controllers as required. This position is based in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Prepare and assist in producing financial and programmatic status reporting as required. Support to developing and maintaining the integrated planning of the programme resources and calendar. Support to the preparation and conduct of internal and external audits. Maintenance of a consolidated action item list for the Department, ensuring that actions are being discharged in coherence with the established procedures. Interacting with Department and Divisional staff in order to plan, facilitate and stimulate the exchange of information within the Department, including organization of specific meetings, workshops and seminars. Identifying topics for crosssites coordination and propose specific actions for harmonization and coordination. Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on physical memories or via internet, etc. Support project controllers in preparation and administration of procurement actions. Manage these processes in the ESA SAP system esap as well as in excel or other tools as required. Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the department. Focal point for all documentation administrative tools used in the Department. Support to the configuration management processes within the Department. Close coordination with ESRIN teams to ensure efficient and timely exchange of information. Managing the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentlevel internal and external communications, including interactions via social media. Compilation of monthly and quarterly reports from inputs from various contributors for review and finalisation by the Department Head. Preparation of minutes of internal management meetings, integrating various inputs. Coordination and organisation of internal and external meetings and reviews, including room and resource booking. Responsibility for the management and procurement of promotional items for the Department. Overseeing the administrative policies at Department level. Provision of various logistic support to the Department. Handling communications and events of interest for the Department. Skills and Experience The following skills and experience are mandatory You have a university degree Bachelor or equivalent qualification with several years of relevant experience. A qualification with good background in elements of information technology would be an asset. You possess excellent interpersonal skills with the ability to work effectively, independently or in a team, and proactive approach to problem solving. Experience in an international organization and multicultural working environment would be an asset. You have interest in and a good understanding of technical, programmatic and policy issues of ESA EO programmes, particularly in innovative domains such as those of current information technologies, with a desire to learn and ability to think outside the box. You are able to travel frequently between sites, namely ESTEC and ESRIN. You have excellent communication, planning and organisation skills. You are flexible with working schedule. You are proficient in MS Office packages including Powerpoint and Excel and in planning control tools, office automation software and databases, with excellent working knowledge of both MS Windows and MacOS. You have the ability and interest to learn other softwaretechnology tools if necessary training on the job. Initiative and motivation to perform to high standards in a demanding environment. You are able to take initiative to optimise the efficiency of processes and to prioritise accordingly in case of high workload. You are fluent in the English language spoken and written. Knowledge of another European language is an asset. The following skills would be highly desirable You have experience in the analysis of processes and in preparation of operational documentation pertaining to planning and performance monitoring. You have a good knowledge of ESA administrative and financial processes. Experience with SAP and with ISO9001 certification projects. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 08032018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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