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Programme Administrator
2021-05-20 14:13:46| Space-careers.com Jobs RSS
Vitrociset Belgium is an international company which specializes in the space industry for over 30 years. The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA mainly in the Netherlands, Germany, Spain, France, and the UK. Your career is very important to us, therefore, we provide a permanent contract with great benefits, good salary, relocation package and genuine support to our employees. On behalf of the European Space Agency, we are looking for a highly skilled Programme Administrator to work in ESTEC, in the Netherlands. SPECIFIC TASKS The tasks cover general administrative support to the MetOp Programmes area in the Earth Observation Projects Department, responsible for the MetOpSG Second Generation MetOpSG, Arctic Weather Satellite AWS and Aeolus2 programmes. The contractor will support the MetOp Programmes Manager in managing the aforementioned programmes prepare and assist in producing programmatic status reporting, as required support the development and maintenance of integrated planning of the programmes resources and calendars support the preparation and conduct of internal and external audits prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the programmes, tracking actions so that they are discharged in coherence with the established procedures proactively manage the internal and external information tools e.g. SharePoint, web pages, etc. for the programmes internal and external communications, including writing and editing of web pages, letters, etc. process all incoming and outgoing documentation and correspondence, including use of Documentation Management Systems DMS, e.g. Eclipse, for registration and distribution support the team for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. support the MetOp Programmes Manager and project controllers, as needed, in the preparation and administration of procurement actions support the configuration management processes within the programmes act as the focal point for all documentation administrative tools e.g. DMS, RID system, action item database, etc. used in the Programme coordinate closely with the EUMETSAT administration teams to ensure efficient and timely exchange of information organise the calendars for the MetOp Programmes Manager and the programmes teams coordinate and organise internal and external meetings and reviews, including room and resource booking prepare documentation and briefings for meetings, as appropriate manage the procurement of promotional items for the programmes manage incoming telephone calls and information requests prepare, coordinate and organise the travel requirements and and mission claims of the programmes teams. manage the timely ordering of office supplies. REQUIREMENTS A university degree Bachelor or equivalent qualification with a minimum of 5 7 years of experience in administrative support, or other relevant experience, is required. Excellent interpersonal skills, e.g. communicating and interacting with individuals at all levels, and the capability of identifying priorities and handling high workload with a proactive approach to problem solving, are required. Excellent planning and organisational skills, as well as initiative and motivation to perform to high standards in a demanding environment, are required. The ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule is required. An open multicultural attitude, while caring for accuracy on the job and trustworthiness, is required. Proficiency in Microsoft Office packages Word, Excel, Powerpoint, etc. and videoconferencing teleworking tools is also required, with the ability and interest to learn other applications and tools. Experience in an international organisation or multicultural working environment will be a key asset. Knowledge of ESA administrative and financial processes and experience with SAP and with ISO9001 certification projects is an asset. Fluency in the English language, spoken and written, as well as knowledge of another European language is an asset. DEADLINE 16062021 Please note that interviews canwill be held via skype, webex or other digital platforms. The TUD will be agreed taking into account how the coranavirus situation develops.
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programme
Category:Transportation and Logistics