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Support to Scientific Support Office
2014-12-17 13:06:08| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion for Support to Scientific Support Office In general, the work covers the broad range of secretarial and administrative services that is provided by the secretariat of the DSRE Scientific Support Office. This RT is for an additional 0.5 FTE support for the secretariat. It is expected that selected contractor will initially work allday on Fridays and parttime on other days to complete the required hours. Standard tasks such as meeting and travel organisation are complemented by specific tasks to cope with the peculiarities of the Scientific Support Office. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet. Specific tasks include Daytoday support to Office personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistics support to the Office. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Office personnel. Ordering of office supplies and maintenance of stationery. Room and resources bookings for meetings andor events falling under the responsibility of the Office. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organisation of meetings. Participation in the organisation of events e.g., workshops and conferences as required. Support to visitors, including access control, preparing visa applications, distribution of information material. Specific tasks Specific knowledge is required in the following areas Familiarity with modern electronic office automation tools e.g., Microsoft Office suite and Techniques, electronic mailing, customised database, and internet software applications. Capacity to identify priority actions for the contractors own work and to handle a high workload. Wellbalanced autonomy in executing the required tasks. Documentation management and use of related tools and techniques in relation to the concerned activities. Other Information Good interpersonal and communication skills are indispensable. A good team spirit is also essential. The incumbent should be comfortable in an international working environment and be fluent in spoken and written English, one of the official languages of ESA.
Tags: support
office
scientific
scientific support
Category:Transportation and Logistics
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