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Documentalist
2017-10-12 16:11:55| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Documentalist to support our customer in the Netherlands. Documentalist Key Tasks and Responsibilities Reporting directly to the Head of the Management and Project Control Support Office with a high degree of autonomy, your responsibilities will include Administration of the projects documentation management system Eclipse and acting as the owner of the project internal documentation management process Setting up homogeneous Document Management related tools Eclipse, SFTP, etc for new projects Preparing or updating relevant QMS procedures related to the Document Management System for existing and new projects. Uploading all project documentation into Eclipse in line with the project internal documentation management process, including the assignment of coherent metadata Ensuring assignment of coherent metadata to all documentation already present Ensuring formal approval of all relevant documents, e.g. CRs, CCNs, RFDWs and other contractual documents as well as their upload into Eclipse Ensuring all project documentation is managed in compliance with relevant QMS procedures and processes, and raising non conformances against the IMS procedures as required Implementing encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan Acting as interface for exchange of documentation with industry, providing and managing accesses to project Eclipse for industry and other external parties working with the Agency Managing external receipt from industry and distribution to industry of documentation via the FTP server Implementing KPIs related to the documentation management process In relation to project reviews, uploading review data packages into Eclipse, setting up the reviews in Eclipse, distributing review documentation to reviewers and submitting RIDs to industry partners. Skills Experience You will have the following qualifications and relevant experience University degree from a recognized institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field A background in administration and professional experience in the disciplines related to the tasks Excellent interpersonal and communication skills Good organizational skills, proactiveness and attention to detail Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality. Excellence in the use of standard office automation support software packages XML, Visual Basic, etc, commercial database systems and electronic mail Sound knowledge of the use of the corporate software tools used in the Agency MS Office, Eclipse, Sharepoint Fluency in English is mandatory knowledge of another European language, specifically French, is an advantage. This job is located in Noordwijk. We welcome applicants who are available from December 2017 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Kirsten Gibbs at jobshespace.com, quoting job NLSC3534 before 02Nov17. An exciting and dynamic international working environment awaits you! Apply for this job
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Category:Transportation and Logistics