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Documentalist

2019-01-16 15:30:15| Space-careers.com Jobs RSS

Deadline 12022019 Client and Location For one of our main customers ESAESTEC we are currently recruiting a Documentalist within the Telecommunication Satellite Programmes Department at their location in Noordwijk, The Netherlands. Tasks and Responsibilities DocumentalistCommunications Assistant Administrator within the Telecommunication Satellite Programmes Department Reporting directly to the Head of Telecommunication Satellite Programme Department with a high degree of autonomy Support and follow up the Department programme activities and milestones in liaison with the Head of Department Manage the procurement of promotional items for the Department in liaison with the Project Controllers including preparation of requirements and SOW, Participation to TEBs and follow up of implementation Act as focal point of contact between the Project Teams, the Head of Management Office and the Head of Department for internal and external communication in the Department including drafting and editing web contents and circular letters Coordinate communications and events of interest for the Department including conferences and workshops Administer, in liaison with the Department Documentation and Configuration Office, the Departments documentation management system Eclipse Act as the owner of the Department internal documentation management process Upload all Department documentation into Eclipse in line with the Department internal documentation management process, including the assignment of coherent metadata Ensure assignment of coherent metadata to Department documentation already residing in Eclipse Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan Act as interface for exchange of documentation between the Head of Department Office and internalexternal stakeholder, provide and manage accesses to project Eclipse for industry and other external parties working with the Agency In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners. Experience and Education University degree bachelors or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred Excellent interpersonal and communication skills as well as very good well organized, method, tact, initiative, attention to detail, and in particular discretion are required Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Languages skills English, French is a plus other languages are appreciated Excellence in the use of standard office automation support software packages XML, Visual Basic, etc and of commercial database system and electronic mail Knowledge of the use of the corporate software tools used in the Agency MS Office, Eclipse, SharePoint, Teamsite, Spyce is an asset.

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Documentalist

2019-01-15 12:31:09| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. For our activities in ESTEC, we are currently looking for a Documentalist. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities DocumentalistCommunications Assistant Administrator within the Telecommunication Satellite Programmes Department. Reporting directly to the Head of Telecommunication Satellite Programme Department with a high degree of autonomy, the postholders responsibilities will include Control, PR and Communication Support and follow up the Department programme activities and milestones in liaison with the Head of Department Manage the procurement of promotional items for the Department in liaison with the Project Controllers including preparation of requirements and SOW, Participation to TEBs and follow up of implementation Act as focal point of contact between the Project Teams, the Head of Management Office and the Head of Department for internal and external communication in the Department including drafting and editing web contents and circular letters Coordinate communications and events of interest for the Department including conferences and workshops Documentation Administer, in liaison with the Department Documentation and Configuration Office, the Departments documentation management system Eclipse Act as the owner of the Department internal documentation management process. Upload all Department documentation into Eclipse in line with the Department internal documentation management process, including the assignment of coherent metadata. Ensure assignment of coherent metadata to Department documentation already residing in Eclipse. Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan. Act as interface for exchange of documentation between the Head of Department Office and internalexternal stakeholder, provide and manage accesses to project Eclipse for industry and other external parties working with the Agency. In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners. Document registration, distribution and archiving, as well as provision of reproduction services of documents and media. Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database. Processing configuration controlled document changes and official papers relevant to the activities of the unit. Generation and maintenance of documentation and configuration tracking lists. Support to the management of the User Account List to the Directorates servers and services. Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems internally and externally. Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files. Support to all documentation and configuration related tasks for technical and nontechnical reviews. Ideal candidate The successful candidate will bring a University degree Bachelor or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience of 4years in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred. Additionally, applicants should have Excellent interpersonal and communication skills as well as very good well organized, method, tact, initiative, attention to detail, and in particular discretion are required. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Languages skills English, French is a plus other languages are appreciated. Excellence in the use of standard office automation support software packages XML, Visual Basic, etc and of commercial database system and electronic mail. Knowledge of the use of the corporate software tools used in the Agency MS Office, Eclipse, SharePoint, Teamsite, Spyce is an asset. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Nederland BV, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

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Documentalist

2019-01-11 13:32:45| Space-careers.com Jobs RSS

Specific Tasks Typical duties, beyond what specified in the SoW, would also include Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs Build up and maintenance of the Project document registrationfiling system, acting as a point of contact for all the Project interfaces for documentationadministrative tools Create all reviews platforms in a speciic tool as Eclipse e.g. PDRs, CDRs Coordinate the setup of various internal and external file exchanging platforms e.g. FTP Support to enhancements of the document management system and concepts, and of future improvements Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews Provision of various logistic and administrative support to the Project Preparation of memos and letters in support to the Project Requirements University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant. Deep knowledge and demonstrated sound experience with a documentation management system, the setup of project reviews and the set up of the documentation exchange system between multiple entities ESA, industry, scientific institutions Experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset Experience in the administration and documentation management matters for launch campaign, previous participation in at least one launch campaign is an asset The candidate shall have the clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation The candidate shall have also experience in the support of the logistics and administration of a Space Project Proficiency in MS Office packages The candidate shall be highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule The candidate shall demonstrate excellent communication skills, have distinctive customer focus and be a strong team player General interest in and good understanding of technical, programmatic and policy issues of ESA Scientific programmes Proficiency in the English, French and the Dutch languages is a mandatory requirement

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Documentalist

2019-01-09 15:34:08| Space-careers.com Jobs RSS

Position Reference 164 You will have the opportunity to provide support to the JUICE Project at the European Space Agency. Tasks and Activities The scope of work will include Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts. Document registration, distribution and archiving, as well as provision of reproduction services as needed. Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables. Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs Build up and maintenance of the Project document registrationfiling system, acting as a point of contact for all the Project interfaces for documentationadministrative tools. Create all reviews platforms in a specific tool as Eclipse e.g. PDRs, CDRs. Coordinate the setup of various internal and external file exchanging platforms e.g. FTP. Support to enhancements of the document management system and concepts, and of future improvements. Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews. Provision of various logistic and administrative support to the Project. Preparation of memos and letters in support to the Project. Skills and Experience The following skills and experience are mandatory You have a University Degree Bachelor from a recognised Institute of secondary studies or equivalent. E.g. qualification in Business Administration. You have at least 4 years of relevant experience. You have a deep knowledge and demonstrated sound experience with a documentation management system, the setup of project reviews and the set up of the documentation exchange system between multiple entities ESA, industry, scientific institutions You have the clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation. You have also experience in the support of the logistics and administration of a Space Project. You are proficient in MS Office packages. You are highly organised, detailoriented and are able to efficiently work under pressure and stringent schedule. You have excellent communication skills, have distinctive customer focus and are a strong team player. You possess a general interest in and a good understanding of technical, programmatic and policy issues of ESA Scientific programmes. You are fluent in the English, French and the Dutch languages is a mandatory requirement. The following skills would be highly desirable You have experience in all the implementation phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset. You have experience in the administration and documentation management matters for launch campaign, previous participation in at least one launch campaign is an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 04022019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

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Documentalist

2019-01-09 13:33:07| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities For our activities in ESTEC, we are currently looking for a Documentalist. The successful candidate will concentrate hisher activities on the following tasks Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts. Document registration, distribution and archiving, as well as provision of reproduction services as needed. Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables. Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs Build up and maintenance of the Project document registrationfiling system, acting as a point of contact for all the Project interfaces for documentationadministrative tools. Create all reviews platforms in a specific tool as Eclipse e.g. PDRs, CDRs. Coordinate the setup of various internal and external file exchanging platforms e.g. FTP. Support to enhancements of the document management system and concepts, and of future improvements. Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews. Provision of various logistic and administrative support to the Project. Preparation of memos and letters in support to the Project. Additionally, the ideal candidate will perform the following tasks Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Support to enhancements of the document management concepts and of future improvements. Ideal candidate The successful candidate will bring a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, and minimum 4 years of experience in the tasks similar to the ones described above. Additionally, applicants should have Deep knowledge and demonstrated sound experience with a documentation management system, the setup of project reviews and the setup of the documentation exchange system between multiple entities ESA, industry, scientific institutions Experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a scientific mission is a definite asset. Experience in the administration and documentation management matters for launch campaign, previous participation in at least one launch campaign is an asset. The candidate shall have the clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling c0nfidential and export controlled documentation The candidate shall have also experience in the support of the logistics and administration of a Space Project. Proficiency in MS Office packages. The candidate shall be highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule. The candidate shall demonstrate excellent communication skills, have distinctive customer focus and be a strong team player. General interest in and good understanding of technical, programmatic and policy issues of ESA Scientific programmes. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Proficiency in the English, French and the Dutch languages is a mandatory requirement. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Nederland BV, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

Tags: documentalist

 

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