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Documentalist
2017-10-16 16:12:54| Space-careers.com Jobs RSS
Requirements University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred. Excellent interpersonal and communication skills as well as very good well organized, method, tact, initiative, attention to detail, and in particular discretion are required. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Languages skills English, French is a plus other languages are appreciated. Excellence in the use of standard office automation support software packages XML, Visual Basic, etc and of commercial database system and electronic mail. Sound knowledge of the use of the corporate software tools used in the Agency.MS Office, Eclipse, Sharepoint. Specific Tasks Reporting directly to the Head of Management and Project Control Support Office with a high degree of autonomy, the postholders responsibilities will include Administer of the projects documentation management system Eclipse and act as the owner of the project internal documentation management process. Set up homogeneous Document Management related tools Eclipse, SFTP, etc for new projects. Prepare or update relevant QMS procedure related to Document Management System for existing and new projects. Upload all project documentation into Eclipse in line with the project internal documentation management process, including the assignment of coherent metadata. Ensure assignment of coherent metadata to all documentation already residing in Eclipse. Ensure formal approval of all relevant documents, e.g. CRs, CCNs, RFDWs and other contractual documents as well as their upload into Eclipse. Ensure all TIAP Project documentation is managed in compliance with relevant QMS procedures and processes. Raise non conformances against the IMS procedures as required. Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan. Assist TIAP project team members and industry in Eclipse related matters. Act as interface for exchange of documentation with industry, provide and manage accesses to project Eclipse for industry and other external parties working with the Agency. Act as interface for maintenance of Eclipse. Manage external receipt from industry and distribution to industry of documentation via the FTP server. Implement KPIs related to the documentation management process within projects In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners.
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