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Documentalist
2020-04-06 17:17:18| Space-careers.com Jobs RSS
At Serco not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators,committed to redesigning and improving public services for the benefit of everyone. Serco and Proud Make a difference every day. We currently have an exciting opportunity for a Documentalist, based in ESAESTEC, Noordwijk Netherlands. Main Responsibilities The main tasks to be performed are Solar Orbiter support project closure in DMS and migration to the DCCM as configuration and execution of archival process to the ESA Central Archives BepiColombo final closure of the FTP server and final transfer to the DCCM repository, support the documentation needs of Operations and execution of archival process to the ESA Central Archives ARIEL manage the handover from the study phase to the development phase, with regard to documentation and configuration of the Project and setup and maintain the entire document management structure of the project after adoption Creation and implementation of a template in new projects repositories,in line with the SCI DMP. Typical duties would also include Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts Manage the entire lifecycle of documents e.g. registration, update, review and approval cycle, filing, distribution and archiving and provide support for documentation handovers, from Future Missions to Projects, to Operations, in line with the defined process Support to migration activities from a document management system to another e.g. testing metadata and checking transferred content in line with the dedicated procedure Monitor and maintain the content of the exchange servers e.g. FTP in line with the requirements and adopted guideline e.g. periodical cleaning and final closure of the dedicated area when exchange activities come to an end Update and maintain the projectarea DMPs, in a centralised way, recording any deviation from the SCI DMP, agreed with the Science Configuration Officer or the DIRO Directorate Information and Records officer Ensure incoming and outgoing informationdocumentation conforms to applicable processes, procedures and working practices Assist and support in the definition of the SCI record management and archiving processes and procedures Perform the implementation of the archiving process that will include at least the identification of the records, their inventory and transferdisposal Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs etc. Acting as a point of contact for all the Project interfaces for documentation tools Support to enhancements of the document management system and concepts, and of future improvements Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews. The Ideal Candidate Specific competence requirements requested are University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Proven experience in document management activities and thorough knowledge of document management processes The candidate shall have experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset Experience in the documentation management matters for launch campaign Clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation Highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule Demonstrate excellent communication skills, have distinctive customer focus and be a strong team player. The following competences would be considered additional assets A general knowledge of the Science projects lifecycle and structure Proficiency level in French or other European languages A general knowledge of the relevant ECSS standards Familiarity with the archiving standards e.g. ISADG and Dublin Core Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time.
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