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2020-04-07 15:16:20| Space-careers.com Jobs RSS
Position Reference 179 You will have the opportunity to provide your support in the following initial tasks Solar Orbiter support project closure in DMS and migration to the DCCM configuration and execution of archival process to the ESA Central Archives. BepiColombo final closure of the FTP server and final transfer to the DCCM repository, support the documentation needs of Operations and execution of archival process to the ESA Central Archives. ARIEL manage the handover from the study phase to the development phase, with regard to documentation and configuration of the Project and setup and maintain the entire document management structure of the project after adoption. Creation and implementation of a template in new projects repositories, in line with the SCI DMP. Tasks and Activities The scope of work will include Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts. Manage the entire lifecycle of documents e.g. registration, update, review and approval cycle, filing, distribution and archiving and provide support for documentation handovers, from Future Missions to Projects, to Operations, in line with the defined process. Support to migration activities from a document management system to another e.g. testing metadata and checking transferred content in line with the dedicated procedure. Monitor and maintain the content of the exchange servers e.g. FTP in line with the requirements and adopted guideline e.g. periodical cleaning and final closure of the dedicated area when exchange activities come to an end. Update and maintain the projectarea DMPs, in a centralised way, recording any deviation from the SCI DMP, agreed with the Science Configuration Officer or the DIRO Directorate Information and Records officer. Ensure incoming and outgoing informationdocumentation conforms to applicable processes, procedures and working practices. Assist and support in the definition of the SCI record management and archiving processes and procedures. Perform the implementation of the archiving process that will include at least the identification of the records, their inventory and transferdisposal. Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables. Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs Acting as a point of contact for all the Project interfaces for documentation tools. Support to enhancements of the document management system and concepts, and of future improvements. Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews. Skills and Experience The following skills and experience are mandatory University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Proven experience in document management activities and thorough knowledge of document management processes. Experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset Experience in the documentation management matters for launch campaign Clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation Highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule Demonstrate excellent communication skills, have distinctive customer focus and be a strong team player The following skills would be highly desirable A general knowledge of the Science projects lifecycle and structure Proficiency level in French or other European languages A general knowledge of the relevant ECSS standards Familiarity with the archiving standards e.g. ISADG and Dublin Core How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 10062020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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