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Documentalist Event Coordinator
2020-03-19 11:14:17| Space-careers.com Jobs RSS
Position Reference 112 You will have the opportunity to provide support to the Directorate Telecommunication Integrated Application at the European Space Agency. You will be reporting directly to the Director and the Management Team. Tasks and Activities The scope of work will include Operate, maintain the Directorate relevant DMS sharepoint, eclipse etc for informal and official documentation for senior management with internal and external relations including Clevel executives where applicable setup an archive of original documents. Process configuration controlled document changes of official papers relevant to the activities of the Directorate. Draft documentation and correspondence, consolidate inputs to monthly reports following internal procedure with regard to the registration, distribution and filing of documents. Act as secretary to the TIA Management meetings per Department TMM, AMM, PMM and the Open session TIA MM open. For the open session Prepare and send out the agenda, arrange the logistics Write, register, store and distribute the minutes. Establish, maintain and followup Action Item list Consolidate and support validation of senior management inputs to corporate communication and relevant publications, coordinate interview requests, etc. With a special attention to the development of communication with management interacting with external stakeholders, maintain and develop a DMSCRM. Support organisation of internal and external events in particular events with Clevel executives. Prepare and manage the logistic event planning of events such as the TIA yearly seminar. Coordinate participation to main conferences. Skills and Experience The following skills and experience are mandatory You have a University Degree Bachelor from a recognised Institute of secondary studies or equivalent. E.g. qualification in Business Administration. You should have a solid understanding of handling formal communication, within the complex institutional and commercial environment of ESA, EU and industrial partners and should be able to analyse the importancestatus of the documentation, classify it accordingly and provide related support on the range of issues addressed. You have experience in documentation management and in the field of communication. You have a good sense of organisation. You have excellent command of English especially written. Knowledge of other main European languages is an asset. You are able to work with a high degree of autonomy. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 23042020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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