je.st
news
Management Support Assistant Administrator
2018-02-02 17:25:44| Space-careers.com Jobs RSS
Vacancy in the Directorate of Operations. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Management Support Assistant Administrator This post is for a limited period of 4 years, nonrenewable, and is classified B2B4 on the Coordinated Organisations salary scale. Location ESOC, Darmstadt, Germany Description Management Support Assistant Administrator in the Strategy Coordination Office, Directorate of Operations. Duties Reporting to the Head of Office HO, the postholder will be responsible for the Office secretariat and for supporting the Office team as a whole filtering correspondence and enquiries relevant to the Office synthesising information and presenting related dossiers and background documents to HO, following up actions, drafting replies to correspondence and enquiries as appropriate planningcoordinating HOs commitments and meetings, organising HO mission travel and claims, supporting the Office team in its mission travel organisation and keeping HO informed of all issues of concern during absences preparing all relevant background files for meetings and ongoing activities for HO collecting information and documents necessary for HO to take action on given issues taking, producing and distributing minutes of meetings as required collecting inputs for the regular and ad hoc reporting under Office responsibility and drafting reports supporting the organisation of external visits under Office responsibility supporting editing of documents produced internally ensuring orderly coordination of the HOs secretariat, registration and distribution of correspondence, filing and archiving of documents setting up and maintaining a shared area for all Office documentation for internal and external access acting as backup, during their absence on leave, for the secretariats of the Directorate andor its Business Unit Control Office ensuring coordination and cooperation with the secretariats of the Directorate, corporate organisational units as required, and departmental and other organisational units, to enable smooth running of the office. Technical competencies Stateoftheart knowledge in area of responsibility at required level Proficiency in the use of the Agencys information systems, tools and applications, including online services on the internet Knowledge of the relevant Agency rules, processes and procedures Behavioural competencies Communication Continuous Learning Customer Focus Planning Organisation Results Orientation Self Motivation Education AssistantSenior Assistant level Higher education bachelors level, supplemented by professional training in administrative methods andor in secretarialrelated activities Additional requirements Applicants should possess excellent interpersonal and communication skills, be able to handle confidential matters and ensure a high level of discretion, synthesise information concisely, have excellent organisational skills and be able to multitask, prioritise and work well under pressure. Other Information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 02 March 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Switzerland, the United Kingdom, Canada and Slovenia. Priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Apply HERE
Tags: support
management
administrator
assistant
Category:Transportation and Logistics