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MetOp Management Support Assistant Administrator, RTCEOP018
2014-01-17 09:35:32| Space-careers.com Jobs RSS
MetOp Management Support Assistant Administrator, based at the European Space Agency, Noordwijk, The Netherlands Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for Assistant Administrator to support the Earth Observation Directorate, primarily assigned to the MetOpSG project, supporting the Programme Manager in managing the programmes internal project structures, followup of project milestones in liaison with projects leaders integrate and provide overview of resource requirements interface with the project controller as required. Task Overview Coordinate with and act as backup for Administrative Assistant to MetOp and Sentinel5 projects. Develop and maintain the integrated planning of the programme resources and calendar. Build up and maintain an office internal documentation system. Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme Data collection and extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Prepare and assist in producing financial and programmatic status reporting as required Assist in the preparation of project audits as required Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc Related support to project reviews Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager Write the minutes of the internal management meetings, integrating the various inputs from the team leads End to end responsibility for the management of promotional items linked to launch campaigns and ESA missions need assessment up to definition of distribution in close coordination with the respective external project managers. Tasks related to documentation management, distributionregistration of mail and documents Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation Provision of various logistic support to the programme Daytoday support to Unit personnel regarding travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Organisation of agenda and of meetings Room and resource bookings for meetings andor events falling under the responsibility of the Unit Qualifications and Requirements Applicants require Degree in an appropriate subject together with at least 4 years experience in a similar position, or equivalent together with certified training. You will be required to become familiar with the Agencys internal informatics tool required for this task Essential skills Proficient in MS Office packages with experience of high level Project Administration Highly proficient with planning and project control tools, office automation software and databases, such as MS Office including Excel Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language, spoken and written, together with knowledge of other European languages is an asset Desirable skills Knowledge of ESA administrative and financial processes Experience with SAP MS Project Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid49017 If you have any questions regarding this opportunity please address them to the Dutch recruitment team at space.careersserco.com Position Assistant Administrator Reference RTCEOP018 Application closing date 9th Feb 2014 Start date March 2014, Open ended Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: support
management
administrator
assistant
Category:Transportation and Logistics