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Programme Administrator Documentalist
2017-08-01 14:11:33| Space-careers.com Jobs RSS
Client and Location For one of our main customers ESAESTEC, we are currently looking for a Programme AdministratorDocumentalist who will give support to the MetOp Second Generation MetOpSG Programme, onsite at ESTEC. Tasks and Responsibilities General administrative support to the MetOp Second Generation MetOpSG Programme Coordination with and backup for the Administrative Assistant to the MetOpC and Sentinel5 Projects Processing of all incoming and outgoing documentation and correspondence, including use of Documentation Management Systems e.g. Eclipse for registration and distribution Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Maintenance of a consolidated action item list for the Programme and ensuring that actions are being discharged in coherence with the established procedures Support to the configuration management processes within the Programme Focal point for all documentation administrative tools e.g. DMS, RID system, action item database, etc. used in the Programme Close coordination with EUMETSAT administration team to ensure efficient and timely exchange of information Support to the preparation and conduct of internal and external audits on the Programme Preparation of minutes of internal management meetings, integrating various inputs Compilation of reports from inputs from various contributors for review and finalisation by the Programme Manager Organisation of the calendars for the MetOpSG team and the MetOp Programmes Manager Coordination and organisation of internal and external meetings and reviews, including room and resource booking Preparation of documentation and briefings for meetings, as appropriate Management of incoming telephone calls and information requests Preparation, coordination and organisation of the travel requirements and mission claims for the Programme team, ensuring optimum use of resources Administration of the leave records for the Programme team in the ESA SAP system Responsibility for the management and procurement of promotional items for the Programme, including for launch campaigns Timely ordering of office supplies Experience and education Bachelor Degree in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Highly proficient in MS Office packages e.g. Word, Excel, Powerpoint, etc. with experience of high level Project Administration tools for data documentation management and general administration e.g. SAP Excellent planning and organisation skills and attention to detail Excellent communication skills Initiative and motivation to perform to high standards in a demanding Environment Ability to interface at appropriate level with relevant actors within and outside the Department Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Experience of Documentation management Knowledge of ESA administrative and financial processes is a definite advantage Experience with SAP is an advantage Languages skills Fluent English competence in other languages such as French, Italian, German, Spanish is appreciated.
Tags: administrator
programme
documentalist
Category:Transportation and Logistics