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SecretaryAdministrative Assistant
2013-01-30 10:38:39| Space-careers.com Jobs RSS
For one of our main customers ESA, European Astronaut Centre in Cologne, Germany, we are currently looking for a SecretaryAdministrative Assistant, who will give support in the European Astronaut Centre in Germany. Tasks and Responsibilities Daytoday support to Unit personnel regarding making extensive and varied business travel arrangements, including gaining approvals to travel through the various ESA systems and liaison with the various ESA sites relating to travel arrangements Leave management, notification of absences and coordination of training according to ESA procedures Dealing with incoming telephone calls and information requests either via telephone or via the Unit Email Account Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary Room and resources bookings for meetings andor events falling under the responsibility of the Unit Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and Education Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. High level of flexibility as well as initiative and team spirit Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Tags: assistant
Category:Transportation and Logistics