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SecretaryAdministrative Assistant
2016-05-09 12:07:00| Space-careers.com Jobs RSS
SecretaryAdministrative Assistant ESTEC, Ref no 16 10906 Terma The hightech and innovative Terma Group develops products and systems for defense, nondefense and security applications, including command and control systems, radar systems, selfprotection systems for aircraft and vessels, space technology, and aerostructures for the aircraft industry. Terma is headquartered at Aarhus, Denmark. Internationally, Terma has subsidiaries and operations in The Netherlands, Germany, United Kingdom, United Arab Emirates, India, Singapore and the U.S. The Space Business Area contributes with missioncustomized software and hardware products including power systems and star trackers as well as services to support a number of inorbit pioneering European scientific and Earth observation satellite missions. Additionally, Terma is contracted for the development and delivery of software and hardware systems and services for numerous ongoing and future European, and international missions. Terma Space operates out of Denmark, The Netherlands, Germany, and the UK. Job description For our customer, ESAESTEC, we are seeking an experienced Administrative Assistant, to work at ESTEC in Noordwijk, The Netherlands. Responsibilities You will be assigned to the GALILEO project Physical, ICT Personal Security Unit NAVNXP. The specific tasks will be Collect, draft, revise and integrate information for the Communication Security database Maintain and distribute to the concerned external parties the list of companies having classified contracts with the European Union GNSS Programmes Administrate the Personnel Security Clearances and Requests for Visits with the support of the dedicated internal database Support the NAVNXP documentalists by processing all the administration related to the delivery of incomingoutgoing deliveries. This includes maintaining log of incomingoutgoing deliveries and follow up of acknowledgement of outgoing deliveries, collecting signature for the Dispatch Notes. Maintain the archive related to the attendees of classified meetings Maintain the archive of the above mentioned documentation needed during the yearly ESA Security Audit The incumbent shall be acting as backup to the documentalists in the unit in the following activities Reception, registration and distribution of incoming classified deliveries Decrypting and encrypting incoming and outgoing classified information using special software. This is a full time located at ESTEC, Noordwijk, The Netherlands. The requested start of work is June 2016. Qualifications Competencies The successful candidate will as a minimum have completed secondary education and professional training in administrative andor clerical support, have at least 2 years relevant working experience, as well as A university degree Bachelor in Business Administration or similar will be an advantage Strong attention to detail and an excellent command of the English language, especially written. Excellent administrative, organizational and communication skills. General interest in and understanding of programmatic and policy issues. Ability to generate highquality reports. Willingness to provide support when needed to the documentalists in the area of incomingoutgoing deliveries. Good level of computer literacy Microsoft Office software, particularly Word. What can Terma Offer? At Terma, we consider skilled employees, enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the bestinclass solutions that Terma provides. We lead the way in applying new technology, offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace. Terma offers you a pleasant working environment at the customer site, where you will be able to take on challenging tasks and responsibilities in a highly professional company. Great opportunities for training and personal development Challenges in advanced technical environment International and cosmopolitan working atmosphere An employment contract with an attractive package with extralegal benefits Highly competitive salary Recruitment is depending on successful selection by the customer. Additional information For further information, please contact Mr. Simon Mills by telephone 31 6 2326 2398 or by email smiterma.com. To ensure that your application will reach us and is properly processed we would prefer that you apply through our website httpwww.terma.comcareersjobs with a Cover Letter explaining your background and expertise, as well as your earliest date of availability, and an uptodate Curriculum Vitae. Closing date May 23rd 2016 Please note that applicants must hold all appropriate documentation and permits to work in Europe. A Certificate of Conduct will be applied for at commencement of employment.
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