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SecretaryAdministrative Assistant
2019-03-21 15:32:13| Space-careers.com Jobs RSS
is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of Business Management Controlling and AdministrationHIFET. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Specific tasks Organising the schedule of the Head of the Estates and Facilities Management Division. Arranging appointments, meetings, visits, missions etc. Editing in English documents, memos and presentations and drafting memos, letters, intranet communications and emails. Taking minutes of meetings and track progress of actions . Collecting input from the 3 sections of the division and preparing reports. Composing and typing correspondence, documents and spreadsheets using office automation tools. Arranging missions for staff in the Division. Management of leave data in vacation, sick leave, etc. for the divisional staff and entering details in SAP system and recording of the leave of contractors staff . Maintaining a filing system in support of the various activities of the Estates and Facilities Management Division. Coordination and followup of deadlines in liaison with the Departments secretary. Support the organisation of divisional meeting and events. Management of stationary orders and related invoice control. Specific qualification requirements The holder shall have successfully completed secondary education and possess proven professional skills in administrative andor secretarial activities. Ideally the candidate should have completed a vocational education in secretarial domain. Heshe must be highly proficient in the use of Microsoft Office Software. Proficiency in ESA IT tools is an asset. Heshe is expected to demonstrate excellent organisational and communication skills and shall be able to establish and maintain effective pleasant working relationships in an international environment and under high pressure. Heshe should be proactive and assertive and able to prioritise. The working languages within the ESTEC Estates and Facilities Management are English and Dutch. Therefore a high level English together with a working knowledge of Dutch is required. Fluent in English, knowledge of another Member State language is an asset. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line with ESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 15 April 2019 a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Form or CV and Motivation Letter to Mr. Davide Starnone and Ms. Tracey Longden, at email davide.starnoneaurora.nl and tracey.longdenaurora.nl quoting reference BMCHIF108 RTCHIFET00108. Please read our Recruitment Process for ESA for more details. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 17 April 2019, 13.00 hours.
Tags: assistant
Category:Transportation and Logistics
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