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SecretaryAdministrative Assistant EOPSM
2014-06-16 12:41:21| Space-careers.com Jobs RSS
For one of our main customers, ESA, we are currently looking for a full time SecretaryAdministrative Assistant, who will give support to the Mission Science Division in the Earth Observation Directorate. Tasks and Responsibilities daytoday support to project personnel regarding business travel arrangements, leave management, coordination of training dealing with incoming telephone calls and information requests analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation provision of various logistic support to the project arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of project personnel ordering of office supplies and maintenance of stationary room and resources bookings for meetings andor events falling under the responsibility of the project administration and handling of shipment of goods and express mail tasks related to documentation management, distributionregistration of mail and documents, organization of agenda and of meetings maintaining documents libraries for the project, including maintenance of change log, distribution lists, issue information notes to concerned users maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the project participation and organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational project, the work package may also cover the following tasks support to the Project Review Process support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list participation to the preparation and the publication of internal and external documents, including editing and proofreading data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Specific Tasks Preparation of cameraready publications e.g. Reports for Mission Selection Maintenance of Division computer hardware and software requirements list Maintenance of Division document filing system Maintenance of Division Sharepoint system Designingupdating of databases in Sharepoint, Filemaker e.g. publications reports library, document databases, contracts list etc. Experience and Education 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Candidates are expected to demonstrate good organizational skills, attention to details and the ability to establish and maintain effective working relationships Candidates should possess good communication skills A fluent knowledge of the English language is required. Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Tags: assistant
Category:Transportation and Logistics