je.st
news
Support to Business Management Administration
2013-10-07 16:36:33| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of General Secretarial Administrative Support located at ESTEC Netherlands. Work Package Overview The postholder shall be responsible for calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and video conferences answer phones and direct all incoming calls to appropriate party promptly and efficiently communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers assist managers with preparation of documents and presentation materials using Powerpoint, Excel, and MS Word prepare documents and outgoing mail participate to meetings with hisher managers as required and take minutes of meetings organising meetings and preparing travel arrangements missions prepare and process data, documents and presentation material in English establish and maintain records and files ref. Document Management Systems Provide adhoc backup support for other secretaries of the Department Specific qualification requirements Secondary education and professional training in administrative techniques or in secretarial related activities. Experience assisting management with calendar management, meeting organisation, document creation Strong practical knowledge of MS Office, including Word, Excel, PowerPoint Excellent calendar management skills, including the coordination of complex executive meetings Candidates should possess good communication skills and an ability to establish and maintain effective working relationships. Candidates should have good organisational skills and be able to work in a dynamic and proactive manner with good attention to detail A fluent knowledge of the English language is required. A good working knowledge of other ESA member state languages would be an asset. Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 25th October 2013. The Job code must be included on the subjet.
Tags: business
support
management
administration
Category:Transportation and Logistics