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Tag: assistant

Assistant Controller Administrator

2013-05-30 10:36:02| Space-careers.com Jobs RSS

Vitrociset Belgium is looking for a candidate with the profile described below to deploy in ESTEC Please submit applications not later than 17062013 by EMAIL to Mr. Massimiliano Mazza, Head of Engineering services Satellite Operations M.Mazzavitrocisetbelgium.com cc. jobsvitrocisetbelgium.com Job Overview The work package covers support to the management, administration and control of the main activities including procurement actions and resources budgets, manpower, workforce of an ESA Business Unit typically a Directorate or one of its main organizational entities e.g. Departments andor Cost Centre as well as to ESA Corporate level controlling activities. As such it includes the following main tasks Task 1 General Management Support and Controlling Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Task 2 Budgets Administration It covers support to the planning, monitoring and operations of the BUs financial resources i.e. budgets, costs and disbursement and to ensuring the overall coherence with the BUs activities. It includes in particular support to Coordination and consolidation of longterm strategic outline of financial resources, including multiyears resource planning LTP, MYP, establishing financial baselines for next year and maintenance of inyear plans, covering commitment ceiling, costs and disbursements, and including manpower, missions, procurements and recharges. Elaboration of recharge rates for the Cost Centres of the BU, controlling of their overall financial balance, contribution to the recharging process. Monitoring and controlling of the financial resources versus plans, identifying deviations w.r.t. planstargets and producing related reports to the responsible management, etc. Performing related data analysis and performance assessment in year and multiyears, elaborating related BU and activity level KPIs, etc. Maintaining related master data for the BU such as WBS, AnalysisCost Centres. Monitoring utilisation of commitment ceiling for BU funds and fund centres and taking necessary actions visvis Finance Department to redistribute allocations as required. Contributing to the overall efficiency of related processes and tools, and to coherence and quality of related data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. acting as the Directorates interface to the Finance Department at ESTEC and with other corporate services as appropriate Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Task 3 Manpower Administration It covers support to the planning and monitoring of the workload and workforce staff and contractors of an ESA Business Unit BU and for ensuring the maintenance of the related data and processes. It includes in particular support to BU level coordination of workload planning and consolidation of workload plan for related activities including programmesprojects as relevant of the BU, including support services to other ESA internal units as appropriate. BU level coordination of staff workforce planning, forecasting and monitoring including recruitments, arrivals and departures in terms of quantity and quality versus related targets and provision of related reporting and analysis, including BU competence map, onsite offsite workforce, etc. Integration of workload and workforce data into a coherent BU manpower management data system that provides all data needed to support both related operational and managerial needs. Definition, in close coordination with BU Budgets Administration, of the processes in support to workloadworkforce management, coordination of the identification and consolidation of related BU level requirements, ensuring availability of appropriate documentation, followingup development of tools and coordinating BU level validation and acceptance thereof. Contributing the BU manpower recharging system, in accordance with rules established by and in close coordination with the relevant entities e.g. ESA Cost Management Division, Customers in case the BU is acting as support service provider. Acting as BU interface to the ESA corporate services in particular HR Services and with other ESA services for aspects related to the above. Specific Qualification Requirements Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken. Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Good written and verbal communication. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. In addition to the above following specific skills and experience will be required for Tasks 2, 3. For Budget Administration o experience in finance, budgeting and accounting For Manpower Administration o experience in workforce management processes Education Bachelor Experience 2 years of relevant experience

Tags: administrator assistant controller assistant controller

Assistant Project Controller

2013-05-29 13:36:39| Space-careers.com Jobs RSS

HE Space is a successful international space company. For 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Assistant Project Controller to support our customer in the Netherlands. Assistant Project Controller Key Tasks and Responsibilities In this role you will be working in the Directorate of Human Resources, Facility Management and Informatics DHFI at ESAESTEC and have the following responsibilities Support the planning, preparation, execution and followup of activities and related procurement actions managed by the Business Unit and of associated progress in terms of output schedule resources Assess and monitor activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implement all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application and monitoring of financial commitments and payment milestones, invoicing, etc. Maintain up to date the related data, performing data analysis, identifying deviations with regards to planstargets and production of associated reports Liaise with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Skills Experience You will have the following qualifications and relevant experience University degree or equivalent Several years experience in the field of business administration, preferably internal controlling and budget management Highly proficient in the use of MS Office and SAP ECCSRM modules Autonomy and initiative with high sense of responsibility Ability to establish positive and constructive working relationships Excellent communication skills both written and oral Fluency in English is mandatory, knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from July 2013 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Julia Niehaus at jobshespace.com, quoting job reference NLSC2021 before 11Jun13. An exciting and dynamic international working environment awaits you!

Tags: project assistant controller project assistant

Assistant Business Unit Controller

2013-05-27 08:36:01| Space-careers.com Jobs RSS

Vitrociset Belgium is looking for a candidate with the profile described below to deploy in ESTEC Please submit applications not later than 12062013 by EMAIL to Mr. Massimiliano Mazza, Head of Engineering services Satellite Operations M.Mazzavitrocisetbelgium.com cc. jobsvitrocisetbelgium.com Job Overview The work package covers support to the management, administration and control of the main activities including procurement actions and resources budgets, manpower, workforce of an ESA Business Unit typically a Directorate or one of its main organizational entities e.g. Departments andor Cost Centre as well as to ESA Corporate level controlling activities. As such it includes the following main tasks Task 1 General Management Support and Controlling Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Specific Qualification Requirements University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant At least 2 years of previous relevant working experience in the field Excellent proficiency in the use of tools advanced features, databases and specialised information systems MS Office including in particular advance usage of Excel Familiarity with relevant ESA processes and corporate applications and in particular SAPSRM module will be an asset Specific Requirements Autonomy and initiative Internal controlling and budget management experience High sense of responsibility Ability to understand whole from the details Excellent communication skills, both oral and written Deadline driven Education Bachelor Experience 2 years of relevant experience

Tags: business unit assistant controller

Online Marketing Assistant (E Commerce)

2013-05-22 18:17:00| Latest apparel & textile industry jobs - from just-style.com

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Tags: online marketing commerce assistant

Assistant Business Unit Controller at ESAESTEC

2013-05-21 16:36:07| Space-careers.com Jobs RSS

HE Space is a successful international space company. For 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Assistant Business Unit Controller to support our customer in the Netherlands. Assistant Business Unit Controller Key Tasks and Responsibilities You will be responsible for the f Support the planning, preparation, execution and followup of activities and related procurement actions managed by the Business Unit BU and of associated progress in terms of output schedule resources Assess and monitor activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implement all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application and monitoring of financial commitments and payment milestones, invoicing, etc. Maintain up to date the related data, performing data analysis, identifying deviations with regards to planstargets and production of associated reports Assist in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaise with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribute to the definition of new and improvement of existing related processes and tools and production of related documents Support the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency. Skills Experience You will have the following qualifications and relevant experience Adequate level of experience in the field of business administration, preferable internal controlling and budget management experience. Ability to establish positive and constructive working relationships Highly proficient in the use of MS Office Knowledge of SAP ECCSRM modules Autonomy and initiative with high sense of responsibility Good written and verbal communication Fluency in English is mandatory. This job is located in Noordwijk.We are looking for candidates who are available from August 2013 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Karina Specht at jobshespace.com, quoting job reference NL2018before 10Jun13. An exciting and dynamic international working environment awaits you!

Tags: business unit assistant controller

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