Home › assistant
 

Keywords :   


Tag: assistant

Assistant Business Unit Controller

2017-06-23 09:12:15| Space-careers.com Jobs RSS

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview The contractor will provide support to the Cooperating Associate States Section. The principle tasks and responsibilities will include Assist in the creation and monitoring of diverse annual procurement plans in coordination with Departments line management Monthly management reporting on resource usage, program implementation and execution Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Specific qualification requirements University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. Quick learner, diligent and accurate. Able to work autonomously and with initiative whilst remaining a team player Service orientated good proficiency in MS Excel. Familiarity with SAP. Knowledge of Inventory Management desired. Ability to handle high volume of numerical data in an accurate manner, analyze them, and produce synthetic reports. Fluent in the English language spoken and written. Knowledge of other languages is an asset. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class M2 Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 14 July 2017a summary of why you are a good candidate for the position together with a complete and detailedRecruitment Form or CV and Motivation Letter to Mr. Davide Starnone, at email davide.starnoneaurora.nlquoting reference BMCTEC383. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 20 July2017, 13.00 hours.

Tags: business unit assistant controller

 

Administrative Assistant

2017-06-21 10:10:24| Space-careers.com Jobs RSS

You will have the opportunity to provide administrative support in the Telecommunications System Project Office. Tasks and Activities The scope of work will include You will be coordinating actions with other secretaries of the department. You will be planningcoordinating the commitments and meetings, organizing calendar and keeping the Department Offices informed on all issues of concern supervising the preparation of files for such meetings and any special subjects. On personal initiative or on instructions, you will be collecting information and documents necessary for the Department Staff to take actions on given issues. Maintain and manage confidential information. You will be analyzing incoming mail paper and email and presenting these data in an organized and prioritized manner. Ensuring that important and urgent mail reaches staff to insure timely responses. You will be coordinating actions with the TIAT office and other Department offices organizing and coordinating high level meetings e.g. Steering Boards with Industry. You will be ensuring the diffusion of information between the Head of Office and the ProgrammesProject Teams. You will be answering incoming calls and performing a prescreening of these calls for direct connection with the Head of Office or for reply at a later time. Keeping organized records of these calls and checking closure and follow up. You will be preparing staff missions and travel arrangements You will be supporting the Department Head and TIAT staff in the preparation and follow up of administrative, organisational and contractual matters. You will be composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations You will be checking for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures. For the execution of the tasks you will be using related ESA Corporate software tools, documentations systems, and databases and interface with the relevant actors across the Agency. You will be providing support to ensure the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes. You will be establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems. You will be supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies. You will be administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System Skills and Experience The following skills and experience are mandatory You have a Qualification from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. You have experience in Business administration You have excellent communication skills. You are able to interface at appropriate level with relevant actors within and outside the Department. You are able to readily assimilate and coordinate input data and providing timely output to the hierarchy. Reliability, rigor and initiative in the execution of the assigned work. You have proven sense of confidentiality. You have proven experience of Documentation management You are fluent in English competence in other languages such as French, Italian, German, Spanish is appreciated. Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 29062017. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

Tags: assistant administrative administrative assistant assistant administrative

 
 

Assistant ProgrammeProject Controller

2017-06-21 10:10:24| Space-careers.com Jobs RSS

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview The contractor will provide support to the Cooperating Associate States Section. The principle tasks and responsibilities will include Prepare and administrate and monitor procurement actions,contracts as well as CCNs. Manage these processes in the ESA SAPsystem esap as well as in excel or other tools as required. Thisincludes Preparation of shopping carts, updating purchase orders and ensure that the status of each contract is maintained Actively and timely manage all GRNs in the project Creating and maintaining the milestone payment plans to ensure that the planning is up to date in esap future estimated dates and in related files if required Prepare and maintain procurement actions purchase orders, CCNs, contracts etc Report on financial status of procurements and internal cost of projects as required. Support the Project Controllers in maintaining financial orprocurement databases such as geographical return and cash and costplans, actuals and deviations Support in the administrative process of implementing the selection of subcontractors Maintain the list of actions, financial commitmentsexpenditures, manpower commitmentsexpenditures contract list Prepare and assist in producing financial and programmatic status reporting as required Monitoring of assigned contracts with respect to cost, payments, contract changes deviations and trends. Preparation of management reports on these areas Support the Project Controllers in the introduction of new management or financial procedurestools Assist in the preparation of project audits if and when required Knowledge of scheduling techniques tools would also be an assetappreciated although not mandatory for the position. The contractor is expected to be or become familiar with the Agencys rules and regulation for tender actions, placing of contracts and the related monitoring, control and reporting on industrial contract and ESA internal expenditures. He she is also expected to become proficient in the use of the Agencys internal informatics tools needed for the conduct of hisher tasks. The contractor will be required to interface with colleagues in IPLIS as well as with the Finance and Procurement Departments. The Assistant Project Control contractor will assist and report to Project Controller in charge of all New Member States Industry Incentive Schemes and Plan for European Cooperating States and report to the Head of the Section in IPL with the responsibility for New and Cooperating States. He she will however be delegated to work and provide direct support to specific project controller. Specific qualification requirements University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Several years of experience of project or financial control Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern planning and project control tools, office automation software and databases, such as MS office including Excel Experience with SAP would be an asset Excellent planning and organisation skills and attention to details Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of other languages is an asset. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class M2 Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 7 July 2017a summary of why you are a good candidate for the position together with a complete and detailedRecruitment Form or CV and Motivation Letter to Mr. Davide Starnone, at email davide.starnoneaurora.nlquoting reference BMCIPL37. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 14 July2017, 13.00 hours.

Tags: assistant controller assistant controller controller assistant

 

Assistant ProgrammeProject Controller

2017-06-19 12:12:23| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities Heshe is required to assist the project controllers in a variety of tasks, including Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications. In the field of resources i.e. financial and manpower for programmeprojects Assisting in the preparation of longterm, medium term and inyear resource plans Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency with Costat Completion CAC of industrial contracts Checking commitments for consistency with budgets and ESAs procedures and consumption of commitment ceiling and initiating related budgetary transfers as required. In the field of procurements and execution of contracts Support to the preparation and followup of the Agencys tender actions Support to the proposal evaluations as expert for the price and schedule verification and analysis Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems Contributing to the elaboration, consolidation of related procurement work plans and detailed implementation plans e.g. Contract Action Plan baseline and related commitment consumption, cost and disbursement profiles Ensuring that above plans are properly inserted in the appropriate management tools Followingup of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools Creating related objects in ESAp, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing Supporting industrial invoicing process and payment verification and control Supporting programme inventory and export control activities, maintain relevant inventory databases In the field of programme industrial return Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities Verification of coherence with ESA corporate Industrial Return data Maintenance of list of specific compensation or improvement measures and followup the implementation Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programmeproject, including the compensation measures. Support to programmeproject level risk management Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers when relevant Operation of the associated management information tools and system databases Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents Support the execution of the directorates Risk Management process Prepare and administrate and monitor procurement actions, contracts as well as CCNs. Manage these processes in the ESA SAP system esap as well as in excel or other tools as required. This includes Preparation of shopping carts, updating purchase orders and ensure that the status of each contract is maintained Actively and timely manage all GRNs in the project Creating and maintaining the milestone payment plans to ensure that the planning is up to date in esap future estimated dates and in related files if required Prepare and maintain procurement actions purchase orders, CCNs, contracts etc. Report on financial status of procurements and internal cost of projects as required Support the Project Controllers in maintaining financial or procurement databases such as geographical return and cash and cost plans, actuals and deviations Support in the administrative process of implementing the selection of subcontractors Maintain the list of actions, financial commitmentsexpenditures, manpower commitmentsexpenditures contract list Prepare and assist in producing financial and programmatic status reporting as required Monitoring of assigned contracts with respect to cost, payments, contract changes deviations and trends. Preparation of management reports on these areas Support the Project Controllers in the introduction of new management or financial procedures tools Assist in the preparation of project audits if and when required Knowledge of scheduling techniques tools would also be an assetappreciated although not mandatory for the position. The candidate is expected to be or become familiar with the Agencys rules and regulation for tender actions, placing of contracts and the related monitoring, control and reporting on industrial contract and ESA internal expenditures. He she is also expected to become proficient in the use of the Agencys internal informatics tools needed for the conduct of hisher tasks. The candidate will be required to interface with colleagues in IPLIS as well as with the Finance and Procurement Departments. The Assistant Project Control contractor will assist and report to Project Controller in charge of all New Member States Industry Incentive Schemes and Plan for European Cooperating States and report to the Head of the Section in IPL with the responsibility for New and Cooperating States. He she will however be delegated to work and provide direct support to specific project controller. Ideal candidate University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Several years of experience of project or financial control Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern planning and project control tools, office automation software and databases, such as MS office including Excel Experience with SAP would be an asset Excellent planning and organisation skills and attention to details Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of other languages is an asset. Please note that the closing date for applications is on 10072017. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 60,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 60,000 colleagues globally who are equally as passionate about delivering great service as you

Tags: assistant controller assistant controller controller assistant

 

Assistant Project Controller

2017-06-19 12:12:23| Space-careers.com Jobs RSS

You will have the opportunity to interface with colleagues in IPLIS Cooperating Associate States Section as well as with the Finance and Procurement Departments. You will assist and report to Project Controller in charge of all New Member States Industry Incentive Schemes and Plan for European Cooperating States and report to the Head of the Section in IPL with the responsibility for New and Cooperating States. You will however be delegated to work and provide direct support to specific project controller. Tasks and Activities The scope of work will include You will prepare and administrate and monitor procurement actions, contracts as well as CCNs. You will manage these processes in the ESA SAP system esap as well as in excel or other tools as required. This includes Preparation of shopping carts, updating purchase orders and ensure that the status of each contract is maintained. Actively and timely manage all GRNs in the project. Creating and maintaining the milestone payment plans to ensure that the planning is up to date in esap future estimated dates and in related files if required. Prepare and maintain procurement actions purchase orders, CCNs, contracts etc Report on financial status of procurements and internal cost of projects as required. You will support the Project Controllers in maintaining financial or procurement databases such as geographical return and cash and cost plans, actuals and deviations. You will support in the administrative process of implementing the selection of subcontractors. You will maintain the list of actions, financial commitmentsexpenditures, manpower commitmentsexpenditures contract list. You will prepare and assist in producing financial and programmatic status reporting as required. You will be monitoring of assigned contracts with respect to cost, payments, contract changes deviations and trends. Preparation of management reports on these areas. You will support the Project Controllers in the introduction of new management or financial procedurestools. You will assist in the preparation of project audits if and when required Knowledge of scheduling techniques tools would also be an assetappreciated although not mandatory for the position. Skills and Experience The following skills and experience are mandatory You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant You have at least 4 years of relevant experience with project or financial control. You are highly proficient in modern planning and project control tools, office automation software and databases, such as MS office including Excel. You have excellent planning and organisation skills and attention to details. You have good communication skills. You are able to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule. You are initiative oriented and motivated to perform to high standards in a demanding environment. You are able to establish and maintain effective working relationships with the outside world. You are fluent in the English language spoken and written. Knowledge of other languages is an asset. The following skills would be highly desirable You have knowledge of ESA administrative and financial processes You have experience with SAP Knowledge of scheduling techniques tools would also be an assetappreciated although not mandatory for the position. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 11072017. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

Tags: project assistant controller project assistant

 

Sites : [48] [49] [50] [51] [52] [53] [54] [55] [56] [57] [58] [59] [60] [61] [62] [63] [64] [65] [66] [67] next »