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Project Administrator
2016-10-11 19:05:44| Space-careers.com Jobs RSS
RHEA Group is currently recruiting a Project Administrator to support the Project Administration Unit of the GALILEO Programme Department at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Skills and Experience The following skills and experience are mandatory Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with a least 4 years of relevant experience Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. High level of initiate autonomy, and professional maturity that is required to carry out complex tasks and high level of responsibility How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 28102016. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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administrator
project administrator
administrator project
Project Administrator
2015-01-21 10:06:44| Space-careers.com Jobs RSS
RHEA is currently recruiting a Project Administrator to support the Head of the General Services Section in the ESTEC Facilities Management division at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Prepare, issue and control all administrative actions related to procurement, payment and contractual matters and liaise with the relevant Services e.g. finance, procurement to ensure timely compliance with all internal regulations. Prepare the financial contract commitments and support the data entry of the milestone payment plans in the Agencys systems. Contribute to the elaboration, consolidation of related procurement workplans and detailed implementation plans and related commitment consumption, cost and disbursement profiles, and ensuring that above plans are properly inserted in the appropriate management tools. Perform routine tasks such as invoices and purchase orders processing Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency. Liaise with Heads of Section in the Division and assist them in processing and followup of their administrative actions related to Finance, Procurement, Work Order and Contract matters. Maintain an effective monitoring system to facilitate full visibility on all ongoing transactionscommitments, using the tool provided by the Agency eg. ESAP. Assist in preparation and verification of reports on budget status and performance and on the progress of procurement actions. Implement and monitor the recharge policy, preparing the required documentation in line with departmental instructions. Prepare, verify and distribute any ad hoc reportsanalyses as required. Skills and Experience The following skills and experience are mandatory University degree or equivalent qualification in business administrationcommercial field and a solid working background in the disciplines related to the tasks described with at least 4 years of relevant experience. Demonstrating excellent planning and organisational skills, a good mathematical mind and an ability to work effectively in a team environment. Good communication skills and ability to coordinate multiple interfaces. Fluency in English, both written and spoken. Knowledge of ESAP SAP and Microsoft tools like Excel and Project. Experience in controlling andor management of activitiesresources in ESA is an important asset. High level of initiative and autonomy, and professional maturity is required to carry out complex tasks and with a high level of responsibility. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 05022015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.
Tags: project
administrator
project administrator
administrator project
Project Administrator
2014-12-19 13:05:51| Space-careers.com Jobs RSS
RHEA is currently recruiting a Project Administrator to support GMES Corpenicus Project Control Section at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Preparation, administration and monitoring of Copernicus procurement actions Contracts, Purchase Orders, etc. within ESA SAP system esap as well as in excel or other tools as required. In particular Preparation of SAP Shopping Carts. Timely managing of all GRNs of the assigned projects. Creation and maintenance of milestone payment plans to ensure the planning is uptodate in esap and in related files if required. Reports on financial status of procurements and internal cost of projects as required. Reporting and synthesis of overall Copernicus Programme financial and budgetary status of industrial contracts and internal costs, including overheads. Support the Copernicus project controllers in maintaining financial or procurement databases such as geographical return and cost plans, actuals and deviations. Support in the administrative process of implementing the so called Best Practices of selection of subcontractors. Interfacing with industry on all financial and administrative matters. Facilitate, support and monitor the procurement process of small and medium size contracts and perform the financial and contractual administration thereof. Support the Programme Controller in the introduction of new administration procedurestools. Assist in the preparation of projects audits. Maintenance of the inventory record for the assigned Sentinels Consortia. Responsible for all matters related to contract closeout activities and the correct application and followup. Skills and Experience The following skills and experience are mandatory Masters in Engineering or MBA or equivalent from a recognised Institution, with at least 4 years of relevant experience. Experience in the Administration and Control of ESA projects is desired, in particular those funded by the European Commission in the use of planning and project control tools, and in budget and accounting ESA software and databases. Significant experience with ESA SAP system esap is required. Excellent planning and organisation skills, attention to detail and be able to work effectively in a team environment. Good judgment, integrity and good communications skills. Fluency in English. The following skills would be highly desirable Knowledge andor experience within Copernicus programme. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 21012015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.
Tags: project
administrator
project administrator
administrator project
Programme Project ControllerProject Administrator for Russian
2014-07-07 14:40:04| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of ProgrammeProject controller. Typical duties for the Russian management and programmatic liaison support include Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties Loan Employment Specific Information Position Instance SBMC05017 Position Instance Title Project Administrator in the ExoMars Project Control Section Job Class M3 ESA Competence B032 Project Controller Specific Tasks na Specific Qualification Requirements Experience is essential in RussianEuropean cooperation in the frame of technology development projects. Applicants should have a good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques. Furthermore the applicant shall have fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above. Applicants are expected to demonstrate good organisation skills, an ability to synthesise information and a capability to work in a team environment. Applicants must be willing to travel and may be required to stay for a longer duration at the ExoMars Russian partners premises. The working language of the Agency is English Russian language is required. Other Information Extension of the employment is subject to confirmation of the 2018 Mission by end of 2014 Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 11th july 2014. The Job code must be included on the subjet.
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russian
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Project Administrator for Russian Liaison
2014-06-25 11:39:43| Space-careers.com Jobs RSS
Space Applications Services performs space system and software engineering for the European Space Agency ESA, National Space Agencies and the space industry. We are involved in international unmanned and manned spacecraft programmes. We require staff, wishing to join our team to work in a dynamic international environment for the following position Project Administrator for Russian Liaison ENGSERVSRE201424 Tasks and Responsibilities The work will be performed at the European Space Research and Technology Centre ESTEC Noordwijk, The Netherlands, in the ExoMars programme. You will have the following responsibilities Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties. Qualifications, Experience and Skills Applicants should have a Master degree in Engineering and several years experience in Configuration Management in space companies and ESA. Furthermore, candidates should have following experience and skills Experience in RussianEuropean cooperation in the frame of technology development projects Good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques Fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above Willingness to travel and stay for a longer duration at the ExoMars Russian partners premises Fluency in English and Russian is mandatory knowledge of another European language is an advantage. Conditions If you feel you meet the requirements for this job please send your CV together with a letter of motivation in English and Word format by email to jobsspaceapplications.com referencing as the email subject the job reference ENGSERVSRE201424. Applications must be received before 13 July 2014. For this position we are looking for candidates who are available from 1 September 2014 or as soon as possible thereafter. A competitive remuneration package will be offered with relocation assistance where necessary. For additional information, please contact Leslie Gale at Space Applications Services Leuvensesteenweg 325, 1932 Zaventem, Belgium Tel 32 02 721.54.84 Email jobsspaceapplications.com www.spaceapplications.com
Tags: project
russian
administrator
liaison