je.st
news
Tag: project administrator
Project Administrator
2019-06-27 12:30:42| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of Business Management Controlling and Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurement of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases. Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Specific qualification requirements The candidate shall have experience of system engineering including Masters in Engineering or equivalent or MBA or equivalent University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience. At least 4 years of relevant experience. Excellent communication skills. Ability to work independently and manage multiple tasks simultaneously. Ability to work under pressure. Excellent team work skills A very good working knowledge of spoken and written English is essential. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line with ESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 17 July 2019 a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Form or CV and Motivation Letter to Mr. Davide Starnone and Ms. Gaynor Brown, at email davide.starnoneaurora.nl and gaynor.brownaurora.nl quoting reference BMCNAV080 RTCNAVMMA00080. Please read our Recruitment Process for ESA for more details. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 24 July 2019, 13.00 hours.
Tags: project
administrator
project administrator
administrator project
Project Administrator
2019-06-26 17:28:48| Space-careers.com Jobs RSS
Position Reference 080 You will have the opportunity to provide support to the Project Administration Unit at the European Space Agency Tasks and Activities The scope of work will include Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool Skills and Experience The following skills and experience are mandatory You have a Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience. You are fluent in English. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 19072019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: project
administrator
project administrator
administrator project
Project Planner Administrator
2019-03-08 14:29:59| Space-careers.com Jobs RSS
Job Type Permanent Location Moray Forres Orbex has an immediate opportunity for or a Project Administrator Planner to join their team on a fulltime permanent basis. The successful candidate will be part of an exciting team within the space manufacturing sector unique to the North of Scotland. This is a fantastic opportunity with key responsibilities to include Development and maintenance of project documentation including risk register Change Control documentation and related items Project plan set up and maintenance Programme scheduling and tracking Work package breakdowns Milestone adherence Resource estimation and allocation Cost estimation Analysis of critical paths Project risks and slippage Actual cost of work performed Reporting The ideal Project Administrator Planner will Have experience of working within a projectbased role Project Planning or Project Management Have experience of working within an industrial environment Be able to demonstrate a pragmatic attitude and achieve reliable results Have strong experience in MS Project ideally, although experience in other packages such as Primavera will also be considered The Project Administrator Planner will work full time hours set between Monday to Friday and earn a negotiable salary depending on relevant experience plus receive an additional benefits package which will be discussed on appointment. Experience in the space industry is not a pre requisite but previous experience and interest in the sector is welcome. If you feel you meet the above criteria of this vacancy, then please apply to recruitmentorbex.space quoting ref Project Planning Admin 2019
Tags: project
administrator
planner
project administrator
Project Administrator
2018-08-01 18:29:37| Space-careers.com Jobs RSS
Position Reference 020 RHEA Group is currently recruiting a Project Administrator with experience in documentation and basic project controlling activities. You will have the opportunity to work the European navigation satellite mission Galileo. Tasks and Activities The scope of work will include Setup and own the review process Support in defining the structure of processes for the evolution of Galileo mission Support the organisation of configuration and control board or some engineering board. Organise the formal reviewsmeetings and participate in selected ones Review of consistency of datapackage for each reviewsmeetings Coordination of the review process through documentation allocation and collection of feedback from the team Tracking of project actionsRIDs review item discrepancy Secretariat Organiser of all transversal programme reviews SCR, SVR etc and key project reviews e.g. MPM, QSPR, milestones Maintenance of Documentation approval list status Skills and Experience The following skills and experience are mandatory You have a University Degree in Business Administration or related You have at least 4 years of working experience in documentation, project, secretarial and administrative duties You have worked at ESA or ESA related project or from a similar environment You are familiar with ECSS standards preferably ECSSMST1001C You have a good understanding of what a project review or review management is. You have a good understanding of Configuration Management activities Customer Index Status List CISL and corresponding document for industry Status and Accounting Report SAR Change management evolution of contractual baseline You understand the difference between classified and unclassified documents as well as the way to handle those documents. At least level C1 in English understanding, writing and speaking. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 24082018 Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: project
administrator
project administrator
administrator project
Assistant Administrator Project Controller
2018-07-18 18:28:59| Space-careers.com Jobs RSS
Specific Tasks Under this work package the contractor shall support the Directorate of Telecommunications Integrated Applications, assigned to the Technologies and Products Division which is located at two ESA sites namely ESTEC and ECSAT. The incumbent will Control, PR Communication support and follow up the Divisions programme activities and milestones in liaison with the managers in the Division manage the procurement of promotional items for the Division including support to preparation of Requirements and SoW, participation in TEBs and follow up of implementation act as the focal point for internal and external communication in the Division including drafting and editing web content and circular letters, etc manage communications and events of interest for the Division, including conferences and workshops identify new topics for crosssite coordination and propose specific actions for harmonization and coordination interact with staff in the Division as well as with other teams in the Directorate in order to plan, facilitate and stimulate the exchange of information, ensuring a coherent implementation of procedures and processes, in particular since the Division is located in two different sites Missions as required Preparation of presentation material using various sw tools interface with other assistant administrators and project controllers as well as with managers of other Divisions and Departments as required support the preparation and participate to internal and external audits prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the Division, tracking actions so that they are discharged in coherence with the established procedures support coordination and organisation of Divisionlevel internal and external meetings and reviews Documentation act as the backup Administrative support at JCB Programme Board with the capacity to provide training to colleagues contributing to JCB documents support the overall coordination, organisation and monitoring of a JCB and attend the actual meeting as required prepare and assist in producing programmatic status reporting as required. This include inter alia JCB status report, AC and IPC papers, ARTES CC Implementing Rules and various SoW templates used in the Division ensure timely approval of above listed documents as required support handling of documents as well as document structure of DMS systems, including their maintenance according to QMS procedures, from out of paper archives and other sources like ESA libraries, etc. act as a focal point of contact for all documentation administrative tools e.g. DMS such as Daptive, Eclipse and SharePoint used in the Division Provide training to colleagues as required support the configuration management and risk management processes within the Division in line with QMS procedures. Requirements You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You are fluent in English, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. The following skills would be highly desirable Familiarity with relevant ESA corporate applications e.g. ESAp
Tags: project
administrator
assistant
controller