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Administrative Assistant
2018-03-02 16:25:33| Space-careers.com Jobs RSS
Vacancy in the Directorate of Industry, Procurement and Legal Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Administrative Assistant This post is for a limited period of 4 years, nonrenewable, and is classified B2B4 on the Coordinated Organisations salary scale. Location ESOC, Darmstadt, Germany Description Administrative Assistant in the Operations and Ground Segment Procurement Division, Procurement and EU Administration Department, Directorate of Industry, Procurement and Legal Services. The postholder will report to the Head of Service at ESOC. Duties The main duties will involve providing support to the Division and will include carrying out all procurement and administrative tasks for the Head of Service and Contracts Officers in the Division, including following up the present systems, e.g. ESAP, ESASTAR and tracking tools carrying out all generic administrative tasks, e.g. typing, mission preparation, setting up of meetings, handling of filing and correspondence, parcel delivery, etc. upon request, preparing and executing small Contractual Direct Negotiation actions, under the supervision and authority of the Head of Service or a Contracts Officer, in close cooperation with the Technical Officer in charge of the activity. Technical competencies Stateoftheart knowledge in area of responsibility at required level Proficiency in the use of the Agencys information systems, tools and applications, including online services on the internet Knowledge of the relevant Agency rules, processes and procedures Behavioural competencies Continuous Learning Customer Focus Planning Organisation Results Orientation Self Motivation Education AssistantSenior Assistant level Secondary School, supplemented by professional training in administrative techniques andor in secretarial related activities Additional requirements Other Information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 30 March 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Switzerland, the United Kingdom, Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. Priority will be given to external candidates from underrepresented Member States when shortlisting for interview. see Nationality Targets In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Apply HERE
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Category:Transportation and Logistics
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