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Administrative Assistant
2020-06-05 11:14:22| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of Business Management, Controlling Administration in theDirectorate of Human and Robotic Exploration ProgrammesDHRE. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview The Administrative Assistant will support the ERO Project Team.Tasks and Activities include Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distribution registration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities tasks may also include the following Support to the Project Review Process. Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Specific qualification requirements Completion of secondary education plus professional training in administrative or clerical support. A minimum of 2 years working experience. Proficiency with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Good organisation skills Experience in international environments, previous ESA working experience an advantage. Autonomy in the execution of tasks and ability to manage workload and identifying priorities ability to cope with pressure, meet deadlines anddeliver on time. Fluent in English, knowledge of another Member State language is anasset. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Prior to 30 June 2020, please apply via ourJob Application form quoting BMCHRE81RTCBMCHREP00081 as reference. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 2 July2020, 13.00 hours.
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administrative assistant
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Category:Transportation and Logistics
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