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Administrative Assistant
2021-02-08 18:12:34| Space-careers.com Jobs RSS
Please submit your application by 03022021 1159 Prague time The only means of submitting an application for this vacancy is through the GSA erecruitment portal httpswww.gsa.europa.eugsajobsopportunities ABOUT THE JOB The European GNSS Agency is looking for an Administrative Assistant with strong organisational skills to join our dynamic and expanding EU Agency. The jobholder will mainly provide administrative and organisational support to the Executive Director, Heads of Department andor their teams. For more information on the GSA and the European satellite navigation programmes, click here. TASKS AND RESPONSIBILITIES The Administrative Assistants tasks and responsibilities will in principle include the following areas Supporting the daily running of the Executive Directors office or department of assignment Managing of calendarsagendas and mails, including categorising and redistribution Coordinating and organising meetings and events, including all logistical aspects Categorising and prioritising files submitted to the Executive Director or Head of Department Keeping track of work in progress and ensuring the follow up of assigned projects until completion Drafting correspondence, preparing relevant minutes, reports, statistics, notes, presentations, updating databases and proofreading of documents related to the activities of the department Providing assistance in document management tasks for both electronic and physical archives Facilitating internal communication and promoting information flow within the Agency Handling travel and accommodation arrangements and processing reimbursement claims in accordance with applicable rules Assisting in matters related to financial and human resources management, procurement, ICT and facilities matters Supporting the integration of new team members Taking on additional responsibilities as required in the interest of the service MINIMUM QUALIFICATIONS The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application postsecondary education attested by a diploma, OR secondary education attested by a diploma giving access to postsecondary education and appropriate professional experience of three years Be a national of a Member State of the European Union or Norway Be entitled to his or her full rights as citizen Have fulfilled any obligations imposed by the applicable laws concerning military service Meet the character requirements for the duties involved Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of hisher duties Be physically fit to perform the duties linked to the post APPLICATION PROCEDURE In order to consider your application valid, you are required to log in and submit application through the GSA erecruitment portal httpswww.gsa.europa.eugsajobsopportunities A full job description and further information on the application procedure can be found here httpsvacancies.gsa.europa.euJobsVacancyDetails1471
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