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Administrative Assistant, parttime
2019-07-15 17:28:08| Space-careers.com Jobs RSS
Caring about space experts like you for more than 35 years. Matchmaking the best candidates for engineering, scientific and administrative positions at our customers. Investing in you to support the development of the European space industry. This is HE Space. We are currently looking for a parttime Administrative Assistant to support our customer in the Netherlands. Administrative Assistant parttime Key Tasks and Responsibilities As part of the Mechanical Department at ESTEC, you will have the following responsibilities Supporting the Department Head and Assistant in the preparation of annual training and conference plans, including cost related issues, and monitoring the subsequent implementation Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary Room and resources bookings for meetings andor events Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of documents Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining following up actions lists for the Unit and take meeting minutes Participation to organisation of events e.g. workshops, conferences as required. Skills Experience You will have the following qualifications and relevant experience Highly proficient with Excel and Power Point The ability to carry out assigned tasks autonomously with a strong sense of dedication and motivation Good interpersonal skills and the ability to work in an international working environment Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk, Netherlands. We welcome applicants who are available from September 2019 or as soon as possible thereafter. Please note that this is a parttime role. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Sabrina Kracke via the website www.hespace.comvacancies, ASAP but no later than 01Aug19 quoting job NLSC4133. An exciting and dynamic international working environment awaits you!
Tags: assistant
administrative
administrative assistant
parttime
Category:Transportation and Logistics