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Assistant Controller Administrator
2014-07-11 11:41:05| Space-careers.com Jobs RSS
Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in ESTEC, we are currently seeking an Assistant ControllerAdministrator. Tasks Collecting and consolidating the contractor manpower requirements within HSO Coordinating the internal approvals and collecting any required inputs prior to initiating procurement actions, in accordance with HSOinternal procedures Handling of the procurement and contractrelated activities, from issuing the tenders to arranging interviews, supporting the takingup duty to supporting the provision of feedback on the performance of supplier companies to the yearly KPI calculations, in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Contract Officers, including data entry in ESA Corporate i.e. SAP and specific applications used for supporting the manpower procurements in ESTEC i.e. THREAD and maintenance of the status of the procurement actions Handling of the financial activities in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Budget and Payment Officers, including maintenance of financial commitments, payment plans, financial charging, yearly reconciliation in coordination with the supplier companies, and control of invoicing, settlement, yearly closure etc. Ensuring support to the coordination of contractor workforce planning and forecasting vs. related plans and provision of related reports and analyses Integrating workload and workforce data, including updates, into the HSO Workforce Database and support to generation of contractor workforce reports for ESA Corporate Workforce Management Handling of routine coordination matters with supplier companies regarding the implementation of the manpower contracts Supporting the HSO interface towards the ESA Procurement Department, the ESTEC Frame Contract Management, other Corporate and ESA services for aspects related to the internal coordination and implementation of the manpower frame contracts Supporting the HSO interface towards the supplier companies for aspects related to monitoring of the work progress and requests for contract changes Supporting the HSOinternal coordination on the contractor workload planning and consolidation of the workload plan for programmes , projects and activities Supporting the HSO manpower recharging by providing relevant information related to contractor workforce Setting up an electronic archiving system and supporting the TO in writing HSO specific guidelines Ensuring support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Ensuring support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Qualifications and Requirements Essential skills In addition to having a University Degree Bachelor or equivalent qualification in Business Administration, Finance or Law, with at least 4 years of relevant experience at administrator level in business administration planning and control, financeaccounting or legalprocurement, the following skills and specific experience in the following fields are essential Familiarity with budgeting, accounting, procurement processes, preferably in ESA Ability to establish positive and constructive working relationships with others, service orientation, ability to interface with senior management Organisational skills, rigor, accuracy and reliability, ability to handle high data volumes accurately, proactive attitude to solving problems, result orientation, initiative and autonomy, ability to identify priority actions and handle high workload within tight schedules Proficiency in English, both written and spoken Good written and verbal communication skills Proficiency as user of SAP, in particular SRM, Excel and other MS Officebased applications Ability to rapidly understand and adapt to new environments. Desirable skills Past experience with ESA, good understanding of relevant processes, activities and ESA organisational context are an asset. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think, you have the skills and experience required, please apply by either clicking on, or copying into your browser, the URL below. If you have any questions regarding this opportunity, please address them to our recruitment team at space.careersserco.com Position Assistant Controller Administrator Reference RTCHSOBC00027 Application closing date 06082014 Start date 01092014
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assistant controller
Category:Transportation and Logistics