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Assistant Documentalist
2018-02-07 15:25:56| Space-careers.com Jobs RSS
As Assistant Documentalist, your tasks will cover the operations, maintenance and evolutions of the SharePoint based documentation management system, including processes and the use of supporting electronic documentation management tool. This position is based in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Regular review of the status of running contracts and internal activities of interest. Gathering of deliverable documents from Technical Officers and inhouse experts. Document registration, distribution and archiving, as well as provision of reproduction services as needed. Handling confidential information and access rights of users with respect to these deliverables. Processing official and internal papers relevant to the activities of the Division. Maintenance of accurate records of information in Excel and in SharePoint. Management of original files and creation of electronic versions of documents. Build up and maintenance of Division document registrationfiling system according to QMS standards, acting as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used by the Division. Compile inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Division Head, when required. Related support to study reviews. Supporting users in retrieving documents on request from SharePoint or from archive. Responsible for the effective transition of documents from paper copies to digital records. Support to enhancements of the document management concepts and of future improvements. Provision of various logistic support to the Division. Skills and Experience The following skills and experience are mandatory You have a university degree Bachelor or equivalent qualification with some years of relevant experience. You have a general interest in and good understanding of technical, programmatic and policy issues of ESA EO programmes. You are proficient in MS Office packages including Powerpoint and Excel. You are highly proficient in modern planning control tools, office automation software and databases. You have excellent planning and organisation skills and attention to detail. You possess good communication skills. You are able to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule. Initiative and motivation to perform to high standards in a demanding environment. You are able to establish and maintain effective working relationships with the outside world. You have excellent command of the English language, both oral and, more importantly, written. The following skills would be highly desirable You have knowledge of ESA administrative and financial processes. You have experience with SAP. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 02032018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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documentalist
Category:Transportation and Logistics