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Documentalist
2019-01-11 13:32:45| Space-careers.com Jobs RSS
Specific Tasks Typical duties, beyond what specified in the SoW, would also include Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs Build up and maintenance of the Project document registrationfiling system, acting as a point of contact for all the Project interfaces for documentationadministrative tools Create all reviews platforms in a speciic tool as Eclipse e.g. PDRs, CDRs Coordinate the setup of various internal and external file exchanging platforms e.g. FTP Support to enhancements of the document management system and concepts, and of future improvements Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews Provision of various logistic and administrative support to the Project Preparation of memos and letters in support to the Project Requirements University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant. Deep knowledge and demonstrated sound experience with a documentation management system, the setup of project reviews and the set up of the documentation exchange system between multiple entities ESA, industry, scientific institutions Experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset Experience in the administration and documentation management matters for launch campaign, previous participation in at least one launch campaign is an asset The candidate shall have the clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation The candidate shall have also experience in the support of the logistics and administration of a Space Project Proficiency in MS Office packages The candidate shall be highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule The candidate shall demonstrate excellent communication skills, have distinctive customer focus and be a strong team player General interest in and good understanding of technical, programmatic and policy issues of ESA Scientific programmes Proficiency in the English, French and the Dutch languages is a mandatory requirement
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