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FLEX Secretary Administrative Assistant
2017-12-15 14:15:48| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview The contractor will provide support to the FLEX Project. The principle tasks and responsibilities will include Daytoday support to Unit personnel regardingbusiness travel arrangements, leave management,coordination of training. Dealing with incoming telephone calls andinformation requests. Analysis and distribution of incomingcorrespondence, and management of outgoingcorrespondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources booking for meetings andorevents falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above, that corresponds to standardactivities in support to an organisational unit, the workpackage may also cover the following tasks Support to the Project Review Process. Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Documentation management related support to project reviews. Managing documentation system e.g. Eclipse, registration distribution exchange archiving of documents. Support to launch campaign preparations. Being prepared to travel and colocate for extended periods several weeks at the launch site. Secretarial and administrative support at the launch site during extended hours and during weekends. In addition to the support to visitor service, also the collection and escort of visitors from ESTEC Security Gate to location. Specific qualification requirements Proficient in the English language, both written andspoken knowledge of another official ESA languageis and asset. High level of flexibility as well as initiative and teamspirit. Easy contact with personnel and wellbalancedautonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution ofthe assigned tasks. Highly proficient with modern electronics officeautomation tools, in particular Microsoft Office suiteand electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts inthe execution of the project specific tasks. Capacity to identify priority actions and handle highworkload. Familiarity with ESA working environment in asimilar position is a distinct advantage. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 11 January2018a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Formor CV and Motivation Letter to Mr. Davide Starnone, at emaildavide.starnoneaurora.nlquoting reference BMCEOP88. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 17 January 2018, 13.00 hours.
Tags: assistant
administrative
secretary
flex
Category:Transportation and Logistics
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