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Secretary Administrative Assistant
2015-02-04 13:06:00| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a SecretaryAdministrative assistant. Specific Tasks In cooperation with the ESTEC Human resources staff administrative assistant the postholder is in charge of a broad range of administrative support. Assist the ESTEC HR team in the Handling of telephone calls answering queries on HR administrative requests and rules from staff and external entities Leave management of ESTEC HR staff and contractors Processing missions for ESTEC HR staff Performing of routine administrative tasks Managing the ESTEC Human Resources mailbox Filing staff data in digital personal file PFDA Assist the Human Resources Advisors in the Managing their calendars Filtering their calls when in meetings or missions Organising meetings and taking the minutes of the monthly HRAs network meetings Support the Business Partners HFCHT, HFCHN and the Head of Competence and policy Centre HFCHP in the absence of the other assistant by Coordinating and monitoring of the teams activities Managing their calendars, organising and preparing meetings and keeping them informed of issues during their absences Filtering their calls Following their actions in a proactive manner Liaising with HFCH and Head of Establishment secretaries Handling of incoming mail registration and distribution Organise team social events, training and workshops Integrating newcomers in HR Producing cover letters for the visa requests Monitoring the missions budget CURSA administrator Being in charge of offices accommodation and offices supplies Requirements The holder shall have successfully completed secondary education and possess proven professional skills in administrative andor secretarial activities. Ideally the candidate should have completed a vocational education in secretarial domain. Heshe must be highly proficient in the use of Microsoft Office Software. Proficiency in ESA IT tools is an asset Heshe is expected to demonstrate excellent organisational and communication skills and shall be able to establish and maintain effective and pleasant working relationships in an international environment and under high pressure. Heshe should be proactive and assertive and able to prioritise. The working languages of the Agency are English and French. A good knowledge of one of these two languages is required together with a working knowledge of the other language. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.
Tags: assistant
administrative
secretary
Category:Transportation and Logistics
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