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Secretary Administrative Assistant
2015-07-27 15:05:39| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for a Secretary Administrative Assistant for a period of 9 months with possible extension of contract. Tasks and Responsibilities The Key Person shall provide support to all organisational aspects of the ExoMars Project. Standard tasks like meeting and travel organisation, transport and logistics are complemented by specific tasks to cope with the peculiarities of the services needed in the ExoMars Project office. As such it includes the following main tasks Administration Support Give support to the Project Secretary in all matters of administration for the project, which includes Mission and Leave Management and Logistic support. Maintaining the project document and correspondence templates. Assist with correcting layout, signature handling and finalising for distribution or admittance to DMS. Support the Maintenance and coordination of the utilisation of the project dedicated file server P drive for common use. Maintain contact with ESRINSciencePrisma helpdesk regarding access of requests etc. Establishment and maintenance of access to the common Project Calendar. Documentalist Support Give support to the Project Documentalist. Assist with the registration and distribution through the project Document Management System DMS of all incoming and outgoing documentation for the ExoMars Mission. Support the handling and following up of documentation exchange with the Prime Contractor and Roscosmos and JPLNASA. Others Ad hoc support to project events for organisation, logistics and execution. Requirements Applicants should bring the following education and experience Completed Secondary Education or a professional training in administrative techniques secretarial related activities At least 2 years of experience within a similar role Fluent in English knowledge of another member state language is an asset Highly proficient in MS office, Lotus Notes and other personal computer software Good organisation skills, good communication skills Ability to cope with pressure and work in a team. Please note that this is a fixed term contract, with a start date of 01092015 and an end by end of May 2016 possibility of extension of the contract is given. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp Position Secretary Administrative Assistant Reference RTCSREPE113 Application closing date 11082015 Start date September 2015 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESTEC, please consult httpwww.esa.intAboutUsESTEC
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Category:Transportation and Logistics
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