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Secretary Administrative Assistant
2020-04-02 16:16:37| Space-careers.com Jobs RSS
HE Space is a successful international space company. For nearly 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Secretary Administrative Assistant to support our customer in the Netherlands. Secretary Administrative Assistant Key Tasks and Responsibilities You will have the following responsibilities Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Documentation management related support to project reviews Managing documentation system e.g. Eclipse, registration distribution exchange archiving of documents Support to launch campaign preparations Being prepared to travel and colocate for extended periods several weeks at the launch site Secretarial and administrative support at the launch site during extended hours and during weekends. Skills Experience You will have the following qualifications and relevant experience High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Proficiency with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from July 2020 or as soon as possible thereafter. If you think you have what it takes for this job, please send your CV together with a letter of motivation both in English and in Word to Mr Leandros Foteinias, by clicking on the button Apply for this job quoting job NL SC4277 before 11Jun20. An exciting and dynamic international working environment awaits you!
Tags: assistant
administrative
secretary
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