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Senior Administrative Assistant, Tax
2016-06-01 13:07:00| Space-careers.com Jobs RSS
Senior Administrative Assistant, Tax Ref SES0826 Region Europe Location Luxembourg Betzdorf Company SES Category Tax Position Staff Published 20160531 Context As a member of the SES tax department you will perform general organisational and administrative duties and administrative support to the Senior Vice President and the Betzdorfbased tax team. Responsibilities Provide administrative support and perform general office organisational duties to tax department, including Travel arrangements for all department members Manage diary of department head and organise all meetings Phone coverage for Luxembourgbased team members Take meeting minutes where required and maintain departmental action lists Maintain tax filing system Provide content and administrative support to Tax Department regarding preparation proofreading, conventions, integrating input etc of all documents prepared by team members for submission to CFO Executive Committee Audit and Risk Committee Board etc. Keep tax departments budget, control invoices and requisitions Manage administrative organisational requirements of projects including owning the database, ensuring action owners fulfil their tasks monitoring project progress, participating in and chairing meetings, circulating updates after meetings, providing updates on progress Provide cover for corporate financial administrative supports during holiday or sick leave abssence Organise offsites Provide administrative support relating to tax compliance, including Collect and prepare W8BEN forms for internal and external customers Manage administration of Tax Risk Memo, verify content for conformity and quality Tax declarations for board attendance fees, annual dividend payment and other straight forward tax declarations. Request documents from Luxembourg Tax Authorities on behalf of Business Commercial for tenders etc. Maintain contemporaneous tax certificates documents on RFP Portal Manage tax administrative requirements of the annual dividend payment procedure, represent Tax Dept externally at review meetings with stakeholders and act as point of contact for external queries Provide administrative support relating to transfer pricing Maintain transfer pricing documentation index and intercompany agreement matrix Perform regular updates of the transfer pricing master and other TP documentation Periodically update the intercompany financing policy loan pricing manual Perform regular updates of the SES group companies credit ratings Support transfer pricing projects on an adhoc basis Provide administrative support relating to tax planning Assist in wording drafting documents provided to Internal Audit or external auditors Maintain SES Organisation Chart provide updates within Finance Department Experience Qualifications Higher education ideally university degree in Business Finance Prior work experience at least four years for an international company, ideally in Finance Tax environment Fluent in English strong German and French language skills. Any other languages are a plus MS Office Word, Excel, Powerpoint, Visio Familiarity with or willingness to acquire basic tax concepts and terminology Excellent interpersonal relations and communications skills Project management skills Capability to work in an accurate and organised manner flexible Able to work independently and confidently across departments and various management levels, participate chair meetings Stable personality with initiative able to manage multiple competing demands Comfortable supporting executive level e.g. CFO Administration backup absolute discretion Our Offer Competitive salary package, coupled with a diverse array of challenges and development benefits. SES is an Equal Opportunity and Affirmative Action Employer. This position reports to Senior Vice President, Tax Management Apply for this Job online
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