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Position Reference 991 We are currently looking for an Administrative Assistant to work at ESA HQ in the city of Paris, France. The key person will provide support to the Language Services and MinuteWriting Division. Tasks and Activities The scope of work will include Format the Word documents produced by the French translators and occasionally by the German translators, ensuring in particular that the layout is correct, coherent and in line with the standards of the Agency, and doublechecking the spelling and grammar this implies the assembling of texts when a document is shared between two or more translators, the reformatting of complex documents budgets, annual accounts, etc. and the creation of tables and figures using various software Word, Excel, PowerPoint and others. Incorporate amendments to the documents, tables and figures. Upload the French version and occasionally the German version of official documents in the Agencys online publication system esa bluedocs, liaising with the Information Technology technicians as necessary. Archive the original documents and the translations in the local databases. Maintain the translation archives and propose modifications of the folders and subfolders as necessary. Assist in the preparation of specific documents by making electronic document comparisons track changes function, retrievingpretranslating recurrent parts and making searches in archives and documentary databases. Provide support for the use of specific tools by creating html bilingual files for the search engine DtSearch and creating and preparing tmx bilingual files alignments to be transferred into the translation memories SDL Studio. Liaise with secretaries and the official documents distribution unit to ensure that documents are published on time. Transfer the updated content of the translation memories and DtSearch content to the external translators on a quarterly basis or more often if necessary. Maintain leave records for the Section. When required, perform the following tasks Record the translation requests in the followup excel files Create dedicated sheets for each document using the appropriate template and copy the completed sheets into the workflow Transfer the translation requests to the respective section heads Keep the section heads informed of the status of the documents in esa bluedocs as well as of any special translation request outside esa bluedocs Keep a record of published and cancelled documents. Skills and Experience The following skills and experience are mandatory Good educational background secondary education and substantial secretarial and administrative experience. Thorough acquaintance with Word and Excel and familiarity with PowerPoint. Excellent organisational skills, attention to detail and customer focus. Flexibility and responsiveness. Willingness to work hard under pressure. Ability to work in a team environment. French mother tongue with excellent command of spelling and grammar. Fluency in English, both written and spoken. The following skills would be highly desirable Knowledge of German. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 15092021. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.

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