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Personal Assistant to the Director General
2020-06-15 17:13:14| Space-careers.com Jobs RSS
EUMETSAT is Europes meteorological satellite agency, operating satellites that monitor the weather and climate from space 24 hours a day, 365 days a year. EUMETSAT currently exploits a fleet of 10 Earth observation satellites, including three on behalf of the EU Copernicus programme. It is now developing its next generation satellite systems in partnership with the European Space Agency, for deployment in the period 20212025. EUMETSAT is governed by a Council and a DirectorGeneral. Working as part of a multinational team of professionals at the cutting edge of satellite technology, the Personal Assistant PA to the DirectorGeneral manages the secretariat of the office of the DirectorGeneral and provides personal assistance to himher in close coordination with the Head of the DG Cabinet. Duties Manage the secretariat of the office of the DirectorGeneral and supervise secretarial support to the DirectorGeneral, the Chief Scientist and the Head of the Quality Management Unit Provide personal assistance to the DirectorGeneral, including Managing hisher schedule and appointments Filtering external and internal solicitations Managing interactions with offices of high level external contacts Upon request, create, organise and populate nonredundant temporary files on hot topics Supervise preparation of missions and meetings, in close coordination with the Head of the DG Cabinet or departments responsible for the meetings Draft general correspondence and proof read produced by the DirectorGeneral Support the preparation and followup of meetings of the Management Board, under the supervision of the Head of DG Cabinet Coordinate with the offices of the four Directors of department and the Head of the Strategy, Communication and International Relations Division, in particular as regards Appropriate sharing of business and management information, including relevant databases Planning and assignment or responsibilities for organising high level meetings or events hosted or organised by EUMETSAT Timely delivery of inputs to speeches, presentations, meetings, reports and other management documents Prepare the inputs of the Director General, the Quality Management Unit and the Chief Scientist to the sketch and draft annual budgets and multiannual financial and human resource plans Monitor the execution of approved budgets. Employment conditions Excellent salary, of up to Euro 5,000month NET after income tax based on skills and experience Flexible working time including additional flexileave Full medical coverage for employee and family Attractive pension 30 days annual leave 14.5 days public holidays Training and development support Relocation allowance if applicable Skills and experience Successful experience as the personal assistant of a senior executive in a multilingual international environment, preferably with exposure to external public and private decision makers Experience in the management of the secretariat of a senior executive and coordination with other offices Proven experience of organizing VIP meetings in accordance with relevant protocols and with sense of diplomacy Autonomy, and proven ability to plan and selforganize and to deliver high quality outputs within deadlines, even in stressful situations Strong analytical and synthesis skills Excellent English, including the ability to produce high standard correspondence skills in French and German would be an advantage Proficient practice of office software suites i.e. Word, Excel, PowerPoint, Outlook, and experience of a document management system and an ERP, preferably SAP, with ability to adapt to new tools Excellent communication and teamworking skills with ability to interact effectively at all levels with tact and diplomacy. Languages The official languages of EUMETSAT are English and French. Candidates must be able to work effectively in English and have some knowledge of French. A good knowledge of German will be an advantage. EUMETSAT is committed to providing an equal opportunities work environment for men and women. Please note that only nationals of EUMETSAT Member States may apply. The EUMETSAT Convention requires that Staff shall be recruited on the basis of their qualifications, account being taken of the international character of EUMETSAT. About EUMETSAT EUMETSAT is Europes meteorological satellite agency. Its role is to establish and operate meteorological satellites to monitor the weather and climate from space 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisations Member and Cooperating States in Europe, as well as other users worldwide. EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users. As an intergovernmental European Organisation, EUMETSAT has 30 Member States Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.
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Personal Assistant
2019-03-25 13:28:26| Space-careers.com Jobs RSS
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 60,000 colleagues globally who are equally as passionate about delivering great service as you. Package description Full details on application. The position is offered as a fixedterm contract until 31122019. Main responsibilities The Personal Assistant to General Manager supports the General Manager in all aspects of the daily operations of the association. The successful candidate will focus hisher activities on the following tasks Acting as a first point of contact dealing with correspondence and phone calls Preparation and distribution of agendas, notices, reports for monthly board and annual meetings Booking and arranging travel, transport and accommodation Organising events and conferences Reminding the managerexecutive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence Managing databases and filing systems Implementing and maintaining proceduresadministrative systems Liaising with staff, suppliers and clients Collating and filing expenses Ideal candidate The ideal candidate should bring the following skills and experience Excellent communication skills Discretion and trustworthiness Flexibility and adaptability Good oral and written communication skills Organisational skills and the ability to multitask The ability to be proactive and take the initiative Tact and diplomacy Communication skills A knowledge of standard software packages and the ability to learn companyspecific software if required. Previous experience of administration or personal assistant work Ability to work on MS Office 365 Fluent in English If candidates with equally relevant experience are identified, preference will be given to candidates within Categorie Protette Law 6899 or registered in lista di mobilit only applicable in case of Italian candidates. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Italia Spa, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide.
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assistant personal
BMW unveils its own intelligent personal assistant, for the car, the home and beyond
2018-09-07 18:33:00| Telecompaper Headlines
(Telecompaper) German car manufacturer BMW Group has unveiled its own intelligent personal assistant, The service will be launched in March 2019 and respond to the prompt "Hey BMW". Drivers will then be able to operator their car and access its functions and information just by voice. One unique feature: people will be able to choose their own name for the assistant. Another feature: it will be available outside the car.
Personal assistant CEO
2017-11-27 12:16:44| Space-careers.com Jobs RSS
Celestia Technologies Group is a Holdings Company in the Netherlands. Main activity of this company is establishing of, participating in, controlling and supervising companies belonging to the Celestia Technologies group. Due to companys current growth we are searching for a CEO PERSONAL ASSISTANT The individual will be responsible for coordinating and supporting CEO daily activities. CEO function is international therefore Personal Assistant will work in a very dynamic and pragmatic environment and will be closely involved in all organization activities. This position includes the necessary secretarial tasks, ability of working independently, and proactively taking care of organizational matters. The main task of the candidate will be Reading, monitoring and responding to emails received by CEO Answering calls and liaising with clients competently Preparing correspondence on the behalf of CEO Delegating work in absence of CEO Diary management Planning and organising meetings Organising travel and preparing complex travel planning Taking action points and writing minutes Preparing documents for meetings Handling dictation Planning and organising events Conducting research for company purpose Drafting communications on the CEOs behalf Preparing presentations Managing and reviewing filing and office systems Typing documents and sourcing and ordering stationery and office equipment Required key qualifications, skills and experience for the candidate Graduated from University of Law or University of Economics or HBO level education with 2 years of experience. A good knowledge of Dutch and English oral and written Knowledge of standard computer applications e.g. MS Office Knowledge of legal matters in general Being accurate, proactive, handson, engaged, a person who dares to take responsibility for hisher activities Working in a structured way Being resultorientated with enough flexibility to look further then the boundaries of your position Solving issues skills and multitasking skills For a practical and motivated individual, this position will offer an exciting challenge where they can contribute directly in the growth of this qualitydriven, dynamic SME organization. If you are interested, please contact us via email employmentcelestiasts.com For further information related to the company, its products and activities refer to www.celestiatech.com.
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personal assistant
Facebook tests personal digital assistant in Messenger
2015-08-27 09:20:00| Telecompaper Headlines
(Telecompaper) Facebook said it's started testing a new personal digital assistant called M. Part of Facebook Messenger, the text-based service M can complete tasks and find information for the user. It's powered by artificial intelligence that's trained and supervised by people, said David Marcus, Facebook's head of messaging products, in a post on the social network. He noted that unlike other AI-based services in the market, M can complete tasks on the user's behalf. It can purchase items, get gifts delivered and book restaurants, travel arrangements and appointments. The user tells M to buy a gift, then the service goes online to find the gift and arrange delivery and the payment can be confirmed over Messenger. A spokesman for Facebook told Re/code that M won't have access to personal profile information or the profiles of contacts on Facebook. If M needs information like the user's email address, it will ask.
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