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July 14, 2000: Administrative Review Committee
2020-07-13 01:34:11| PortlandOnline
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Administrative Assistant
2020-07-08 10:12:31| Space-careers.com Jobs RSS
Position Reference 094 RHEA Group is a growing international company, focusing on providing innovative, marketready solutions and services in our key sectors of Space and Security for both commercial and institutional customers. We employ over 500 staff working across 10 different countries. We work with distinguished clients such as the European Space Agency, EUMETSAT, NATO, European Commission, Canadian Government and national space agencies. When you work for RHEA, you will have the opportunity to work alongside some of the best talented minds and experts in our industries, either working at our clients sites on some of the most exciting space missions or on cuttingedge projects in security, concurrent design, data and ground systems within our own offices. To attract the best candidates, RHEA offers our employees competitive remuneration packages, unique career opportunities, individualised training and development programmes and local relocation support to take the stress out moving to another country or city. We are recruiting now. We understand your concerns during this period of a global pandemic and we will work with you, at your pace ensuring your questions are answered and maximum flexibility is offered. We are currently looking for an Administrative Assistant to work in Noordwijk. You will have the opportunity to provide secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. Tasks and Activities The scope of work will include Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. Support to the Project Review Process. Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Skills and Experience The following skills and experience are mandatory Completed secondary education and professional training in administrative andor clerical support. Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. The following skills would be highly desirable Familiarity with ESA working environment in a similar position. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 23072020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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Administrative Rule - 6/23/2020
2020-07-07 19:22:52| PortlandOnline
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Administrative Assistant
2020-06-29 16:13:41| Space-careers.com Jobs RSS
Vitrociset Belgium is an international company which specializes in the space industry for over 30 years. The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA mainly in the Netherlands, Germany, Spain, France, and the UK. Currently, we are looking for a highly enthusiastic Administrative Assistant who will work for Vitrociset Belgium, in the Netherlands. SPECIFIC TASKS As part of Vitrocisets team in our office in Holland, you will work with the Administrative Team in order to contribute to the overall success and growth of the company. Daytoday support to the employees regarding business travel arrangements. Management of leave data vacation, sick leave, etc. of all the Vitrociset staff. Ensure monthly timesheets are timely and accurately completed meeting the ESA deadlines. Guarantee employees are complying with company and ESA guidelinesprocedures. Serve as the primary point of contact for subcontractor employees as it relates to timesheets and missions. Serve as the primary point of contact for costumers administration requests. Management internal office administration activities, as required. REQUIREMENTS Secondary education and professional training in administrative techniques or in secretarial related activities Proficient in the English and Dutch language, both written and spoken is mandatory Proactiviness and problem solving attitude Intermediate to advanced Excel skills Ability to work in a changing environment, openminded Ability to interact with people at different level leveraging the communication style according to the situation, the hierarchy, the cultural environment. Start up experience is an advantage DEADLINE ASAP
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administrative
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assistant administrative
Administrative Assistant
2020-06-08 16:13:02| Space-careers.com Jobs RSS
Position Reference 081 RHEA Group is a growing international company, focusing on providing innovative, marketready solutions and services in our key sectors of Space and Security for both commercial and institutional customers. We employ over 500 staff working across 10 different countries. We work with distinguished clients such as the European Space Agency, EUMETSAT, NATO, European Commission, Canadian Government and national space agencies. When you work for RHEA, you will have the opportunity to work alongside some of the best talented minds and experts in our industries, either working at our clients sites on some of the most exciting space missions or on cuttingedge projects in security, concurrent design, data and ground systems within our own offices. To attract the best candidates, RHEA offers our employees competitive remuneration packages, unique career opportunities, individualised training and development programmes and local relocation support to take the stress out moving to another country or city. We are recruiting now. We understand your concerns during this period of a global pandemic and we will work with you, at your pace ensuring your questions are answered and maximum flexibility is offered. We are currently looking for a Administrative Assistant to work in the beautiful city of Noordwijk. Tasks and Activities The scope of work will include Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. Support to the Project Review Process. Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Skills and Experience The following skills and experience are mandatory Completed secondary education and professional training in administrative andor clerical support. Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Familiarity with ESA working environment in a similar position is a distinct advantage. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 29062020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.
Tags: assistant
administrative
administrative assistant
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