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Executive Secretary

2019-01-17 10:29:55| Space-careers.com Jobs RSS

Vacancy in the Director Generals Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Executive Secretary This post is for a limited duration and is classified B5B6 on the Coordinated Organisations salary scale. Location ESA Headquarters, Paris, France Description Executive Secretary to the Director General. Duties Under the direct authority of the Director General and working in close collaboration with the Director Generals other Executive Secretary, the post holder will be responsible for providing the required administrative support to the Director General, including managing incoming and outgoing mail and documents, filtering correspondence and enquiries relevant to the Director Generals Office, synthesising information as appropriate and presenting related dossiers and background documents to the Director General, following up on actions, drafting replies to correspondence and enquiries when required ensuring the smooth and efficient daily running of the Director Generals Office the Director Generals comprehensive agenda management system, including managing and coordinating the planning of the Director Generals meetings and commitments, organising his diary and keeping him informed of all issues of concern during his absence providing complex travel arrangements, taking into account detailed needs of the Director General and travel partners, being available during travelling times to be able to address quickly lastminute changes, in close cooperation with the Executive Secretary liaising with ESA Directors for the management of the Director Generals activities on personal initiative or under instructions, collecting the information and documents necessary for the Director General to take action on given issues establishing dossiers as background to meetings and special studies interfacing with Delegations and officials outside ESA on behalf of the Director General organising VIP visits and the participation of the Director General in any other events as required by his position providing administrative support to the DGs Programme Advisor acting as backup to the other Executive Secretary performing other duties, as assigned by the Director General. Technical competencies Stateoftheart knowledge in area of responsibility at required level Proficiency in the use of the Agencys information systems, tools and applications, including online services on the internet Knowledge of the relevant Agency rules, processes and procedures Behavioural competencies Communication Continuous Learning Customer Focus Planning Organisation Results Orientation Self Motivation Education AssistantSenior Assistant level Higher Vocational Bachelor level or higher, supplemented by professional training in administrative techniques andor in secretarialrelated activities proficiency in the languages of the Agency. Additional requirements Applicants are expected to have an excellent command of English and French and the ability to work in a fastpaced working environment with shifting priorities. Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. Please note that this post is for a limited duration until 31.12.2021 and in any case not longer than 4 years. The closing date for applications is 13 February 2019. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When shortlisting candidates, priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. see Nationality Targets In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Apply HERE

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Rail chaos: Transport Secretary could have done more to avert crisis, MPs say

2018-12-04 01:02:16| BBC News | Business | UK Edition

Transport Secretary Chris Grayling is under fire for not doing more to avert this year's timetable meltdown.

Tags: say transport secretary crisis

Sherwin-Williams Hosts U.S. Navy Under Secretary During Cleveland Navy Week

2018-09-04 19:25:00| Coatings World Breaking News

Tags: week secretary cleveland navy

Secretary Administrative Assistant

2018-08-06 10:27:23| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. For our activities in ESTEC, we are currently looking for a Secretary Administrative Assistant. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities The ideal candidate will focus hisher activities on the following tasks Preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files Proactively following up actions, especially in meeting internal and external commitments and keeping deadlines Paper and electronic records filing and archiving in document databases information management and data collection where applicable Organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners Providing support for the preparation and approval cycle of documents providing minutewriting services Supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports Being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination Maintaining and populating documentation databases keeping track and storage of documents Supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Ordering of office supplies and maintenance of stationary Ideal candidate The successful candidate shall have Senior Assistant level with a minimum of 5 years experience in similar duties. The ideal candidate should also have appropriate skills and specific experience in the following fields Stateoftheart and proven knowledge in area of responsibility at required level. Proficiency in the use of the Agencys information systems, different tools including CURSA and applications is an asset. Knowledge of internet development, publication tools and media. Knowledge of the relevant Agency rules, processes and procedures is an asset. Communication. Continuous Learning. Customer and Service Focus. Planning Organization. Results Orientation. SelfMotivation. Additionally, the successful candidate should have appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Familiarity with ESA working environment in a similar position is a distinct advantage. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

Tags: assistant administrative secretary

PPG Appoints Anne M. Foulkes as SVP, General Counsel and Secretary

2018-07-20 16:38:00| Coatings World Breaking News

Tags: general secretary anne counsel

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