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Secretary Administrative Assistant

2017-10-09 14:12:40| Space-careers.com Jobs RSS

Deadline 25102017 Client and Location For one of our main customers ESAECSAT, we are currently looking for a Secretary Administrative Assistant who will give support to the Telecom Technologies, Product Systems department, onsite at ECSAT, located in Harwell, UK. Tasks and Responsibilities Coordinating actions with other assistants of the department. Planningcoordinating the commitments and meetings, organizing calendar and keeping the Division Head informed on all issues of concern supervising the preparation of files for such meetings and any special subjects. On personal initiative or on instructions, collecting information and documents necessary for the Division Staff to take actions on given issues. Analysing incoming mail paper and email and presenting these data in an organized and prioritized manner. Ensuring that important and urgent mail reaches staff to insure timely responses. Coordinating actions with the Head of Department TIAT organizing and coordinating highlevel meetings e.g. Steering Boards with Industry. Ensuring the diffusion of information between the Division Head and Teams. Answering incoming calls and performing a prescreening of these calls for direct connection with the Division Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up. Preparation of staff missions and travel arrangements Supporting the Division Head and TIAT staff in the preparation and follow up of administrative, organisational and contractual matters. Composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations Check for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures. Provide Support to ensure ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes. Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems. Support to reviews and audits, and preparation of files as background for meetings and special studies. Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System. Experience and education 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook, Sharepoint

Tags: assistant administrative secretary

 

Rodney Bickerstaffe, ex-Unison general secretary, dies

2017-10-03 14:22:35| BBC News | Business | UK Edition

The 72-year-old, described as a "true giant" of the union movement, led Unison from 1996 to 2001.

Tags: general dies secretary secretary general

 
 

College campus assault guidance gets scrapped by Education Secretary

2017-09-22 20:12:05| American School & University

Betsy Devos issues interim instructions allowing universities to decide which standard of evidence to use when handling complaints.

Tags: education college secretary campus

 

Culture Secretary prepared to refer Sky, Fox deal to CMA

2017-09-12 22:16:00| Telecompaper Headlines

(Telecompaper) UK Culture Secretary Karen Bradley has confirmed her intention to refer the planned takeover of broadcaster Sky by 21st Century Fox to the Competition and Markets Authority (CMA). In a statement to MPs, Bradley said she was minded to refer the proposed merger to the CMA for a full six-month investigation on the grounds of media plurality and commitment to broadcasting standards. 

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Secretary Administrative Assistant

2017-08-31 14:10:43| Space-careers.com Jobs RSS

Tasks Analysing incoming mailpaper and email and presenting these data in an organized and prioritized manner to the Head of Department. Ensuring that important and urgent mail reaches the Department Office to ensure timely responses and followingup of actions On personal initiative or on instructions, collecting information and documents necessary for the Department Staff to take action on given issues Maintaining TIAP master data in esap in particular for Timesheet approval and for Procurement actions follow up of shopping carts and POs approval, Preparation of monthly esap reports about Departmental time sheets approval Coordinating actions with other assistants of the department and interface with the other assistants of the Directorate Supporting the Department Head in the preparation and follow up of administrative, organizational as well as contractual matters Interfacing and coordinating activities and meetings within TIAP department and with the other TIA or ESA departments and support on administrative matters related to use of the relevant systems Check for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures before submission for TIAP Head of Departments approval Drafting of replies to correspondence and inquiries as appropriate and handling of the registration and distribution of correspondence and filing meetings and missions Answering incoming calls and performing a prescreening of these calls for direct connection with the Department Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up Administration Planningcoordinating the Department Head agenda, commitments and meetings, organizing the missions and keeping the Department Head informed on all issues of concern Preparingcoordinating and monitoring the timely completion of inputs for Directorates meetings supervising the preparation of filesreports for such meetings and special subjects Preparation of the Department Heads missions and travel arrangements and associated mission claims Organizing VIP events and participation of the Department Head to any other events as required by his position Collecting and filing of documentation and in particular JCB, legal and financial documents Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse, SharePoint. Requirements Applicants should have A degree preferably in Business and administration discipline. A solid experience in assisting Senior Executive is mandatory. An excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required. Highly proficient with modern electronics tools, in particular Microsoft. Please submit to To jobsvitrocisetbelgium.com CC l.petkovvitrocisetbelgium.com CC o.reccavitrocisetbelgium.com not later than 13092017 Please be advised that by submitting your CV or other content to us, you agree to the administration, processing and storage of any personal data for the purposes of recruitment processes.

Tags: assistant administrative secretary

 

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