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Administrative Assistant
2016-02-18 10:08:47| Space-careers.com Jobs RSS
RHEA is currently recruiting an Administrative Assistant to support the Directorate of Human Spaceflight and Robotic Exploration HRE at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Ensure that the monthly manpower bookings by all staff into the timesheet recording tools are complete by the given deadline and compatible with the manpower deployment plan Follow up the nontimely delivery of manpower bookings through a defined escalation process Initiate and follow up a defined correction process in case of incorrect timesheet bookings Support the control and reporting processes by Cost Centre and Project Controllers, in particular at yearend and plan revisions during the year Perform front desk function for the coordination of the timesheet data in the planning systems of the Agency and the Directorate Check with the experts in the Business Unit Control Office on the setup and operation of the required software tools for planning and accounting of the timesheet information Perform periodic checks on the submitted timesheets for formal correctness and compliance with the plan and report anomalies Support the migration of the timesheet data from legacy tools to the new corporate software tools, ensuring consistency, coherence and completeness of all migrated data Support the planning, review and replanning processes and the monthly reporting of mission travel costs and mission pipelines, within the specified format and deadlines, provide special reports on request by ESA and support adhoc analyses Maintain, update and release the HRE Directorate organigrammes with a granularity to SectionUnit level, administrate regular updates from the HRE Cost Workforce manager Controller and HR Support the processing of configuration changes in ESAs esap system by preparing, releasing and followingup change requests for master data under configuration control by ESA Corporate Directorates for Cost Centres and maintain applicable configuration lists for reference. Skills and Experience The following skills and experience are mandatory University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Proficient in the English language, both written and spoken. Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. The following skills would be highly desirable Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 11032016. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.
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administrative
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