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ContractERP Administrative Assistant
2019-10-24 12:15:36| Space-careers.com Jobs RSS
Position Reference 102 At RHEA Group, you will have the opportunity to work and learn in an exciting environment and to provide support in the Legal Contracts Administration Department. Tasks and Activities The scope of work will include General office management support, such as logistical support, typing, document review for content and format, filing, files maintenance, photocopying. Gathering from BUM budget sheet duly signed for each ContractProject, reviewing and implementing the budget in the ERP Planner. Assist with invoice processing update of the Invoice Plan, approval of proposed invoices, GRN process implementation. Prepare minor contract modifications in ERP for actions such as period of performance extension, connection of consultant on a specific Project, and other administrative modifications requested by the Business Unit Manager, the Contract Team or the Financial Team. Manage and maintain hard copy original contract files, conformed copy, and electronic copy within the Document Management System in place on RHEA GROUP level. Distribute contracts documents to internal and external parties. Prepare reports as directed by the Legal Counsel. Skills and Experience The following skills and experience are mandatory You are fluent in English and in French Level C1 written and spoken You have a good general education at least to higher secondary level or to secondary level complemented by training in administrative work andor finance. You have at least 3 years of professional experience. You have experience in creating, evaluating, and maintaining budgets in a strict budget environment. You have proven administrative skills, sound judgment, discretion, and a high degree of initiative, and high proficiency in MS Word, Excel, and Outlook, as well as the ability to produce accurate work under pressure, to adapt to changing deadlines, to contribute as a team player and to work with limited supervision in a very busy environment You have experience in using an Enterprise Resource Planning ERP system or at least have strong knowledge of standard Information Technology IT systems and software spread sheets, databases. You have advanced knowledge of MS Excel. You have a good knowledge of Document Management Systems SharePoint. You have demonstrated skills in data analysis and reporting. You have demonstrate courteous and effective communication within a diverse group of people, at all levels, in an international environment. You have excellent work management skills and the ability to understand assignments quickly and appropriately prioritize them are required You are able to respond to standard email correspondence in a timely and professional manner. The following skills would be highly desirable You have good knowledge of Dutch You are highly organized and detailoriented. You are able to work independently. You are able to communicate effectively and concisely. You have excellent interpersonal skills and the ability to establish and maintain cooperative working relationships to support the administrative efficiency of Legal Contract Department. You are business minded and Reliable. You are diplomatic in the approach to problem solving. You have strong ethics and teamwork skills. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 16112019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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administrative assistant
assistant administrative
Administrative Assistant, parttime
2019-07-15 17:28:08| Space-careers.com Jobs RSS
Caring about space experts like you for more than 35 years. Matchmaking the best candidates for engineering, scientific and administrative positions at our customers. Investing in you to support the development of the European space industry. This is HE Space. We are currently looking for a parttime Administrative Assistant to support our customer in the Netherlands. Administrative Assistant parttime Key Tasks and Responsibilities As part of the Mechanical Department at ESTEC, you will have the following responsibilities Supporting the Department Head and Assistant in the preparation of annual training and conference plans, including cost related issues, and monitoring the subsequent implementation Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary Room and resources bookings for meetings andor events Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of documents Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining following up actions lists for the Unit and take meeting minutes Participation to organisation of events e.g. workshops, conferences as required. Skills Experience You will have the following qualifications and relevant experience Highly proficient with Excel and Power Point The ability to carry out assigned tasks autonomously with a strong sense of dedication and motivation Good interpersonal skills and the ability to work in an international working environment Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk, Netherlands. We welcome applicants who are available from September 2019 or as soon as possible thereafter. Please note that this is a parttime role. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Sabrina Kracke via the website www.hespace.comvacancies, ASAP but no later than 01Aug19 quoting job NLSC4133. An exciting and dynamic international working environment awaits you!
Tags: assistant
administrative
administrative assistant
parttime
Administrative Assistant
2019-04-30 18:31:14| Space-careers.com Jobs RSS
Specific Taskss Preparing the missions of the Director and keeping the Director informed on all logistics related to the travel arrangements, information recorded accurately and updated as needed in the diary Analysis, registration, distribution and filing of correspondence Preparing related dossiers and background documents for the Director Followingup of actions, drafting of replies to correspondence and enquiries as appropriate On personal initiative or on instructions, collecting information and documents necessary for the Director to take action on given issues Organising high level meetings and participation of the Director to any other events as required by the position Requirements Applicants should have a completed secondary education level and a training in a secretarial college, leading to a high proficiency certificate or equivalent as executive secretary. Excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required. Proficiency in the use of the Agencys information systems and tools is an asset. Microsoft Office, SAP, Eclipse, Sharepoint The working languages of the Agency are English and French. A good knowledge of one of these two languages is required together with a working knowledge of the other language. Knowledge of another member state language is an asset. Reporting directly to the Executive Secretary of the Director of Telecommunications and Integrated Applications, and with a high degree of autonomy, the postholder will provide administrative support in the Directors office. This will include
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administrative
administrative assistant
assistant administrative
Junior Administrative Assistant
2019-04-12 19:29:48| Space-careers.com Jobs RSS
As part of Vitrocisets team in our office in Holland, you will work with the Administrative Team in order to contribute to the overall success and growth of the company. We have more than 30 years of experience in the field of Space Operations Service Engineering activities, providing a significant contribution to most major Space programmes of the European Space Agency. We work on the ground to build bridges into space, contributing to the success of ambitious missions. Tasks Daytoday support to the employees regarding business travel arrangements. Management of leave data vacation, sick leave, etc. of all the Vitrociset staff. Ensure monthly timesheets are timely and accurately completed meeting the ESA deadlines. Guarantee employees are complying with company and ESA guidelinesprocedures. Serve as the primary point of contact for subcontractor employees as it relates to timesheets and missions. Serve as the primary point of contact for costumers administration requests. Paper and electronic records filing and archiving in document databases information management and data collection where applicable Tasks related to documentation management, distributionregistration of mail and documents to the employees. Management internal office administration activities, as requiered. Requirements Proficient in the English and Ducth language, both written and spoken Secondary education and professional training in administrative techniques or in secretarial related activities Proactiviness and problem solving attitude Intermediate to advanced Excel skills Ability to work in a changing environment, openminded Ability to interact with people s at different level leveraging the communication style according to the situation, the hierarchy, the cultural environment. Start ASAP Location Noordwijk
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assistant
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administrative assistant
Administrative Assistant
2019-03-20 16:28:54| Space-careers.com Jobs RSS
Position Reference 108 You will have the opportunity to provide administrative support to the ESTEC Estates Facilities Management Division. Tasks and Activities The scope of work will include Organising the schedule of the Head of the Estates and Facilities Management Division, arranging appointments, meetings, visits, missions etc. Editing in English documents, memos and presentations and drafting memos, letters, intranet communications and emails, Taking minutes of meetings and track progress of actions Collecting input from the 3 sections of the division and preparing reports, Composing and typing correspondence, documents and spreadsheets using office automation tools Arranging missions for staff in the Division Management of leave data in vacation, sick leave, etc. for the divisional staff and entering details in SAP system and recording of the leave of contractors staff Maintaining a filing system in support of the various activities of the Estates and Facilities Management Division Coordination and followup of deadlines in liaison with the Departments secretary Support the organisation of divisional meeting and events Management of stationary orders and related invoice control Skills and Experience The following skills and experience are mandatory You have successfully completed secondary education and possess proven professional skills in administrative andor secretarial activities. You should have completed a vocational education in secretarial domain. You must be highly proficient in the use of Microsoft Office Software. You are expected to demonstrate excellent organisational and communication skills and be able to establish and maintain effective and pleasant working relationships in an international environment and under high pressure. You should be proactive and assertive and able to prioritise. The working languages within the ESTEC Estates and Facilities Management are English and Dutch. Therefore a high level English together with a working knowledge of Dutch is required. The following skills would be highly desirable You must be proficient in ESA IT tools. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 12042019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: assistant
administrative
administrative assistant
assistant administrative
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