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ENB-13.25 - Administrative Fees for Land Use Processes

2015-10-23 23:14:05| PortlandOnline

ARB-ENB-13.25

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Subcontractor Equity Program Administrative Rules

2015-10-23 01:08:31| PortlandOnline

ARB-ADM-1.23

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ADM-1.23 Subcontractor Equity Program Administrative Rules

2015-10-23 00:49:55| PortlandOnline

ARB-ADM-1.23

Tags: program rules administrative equity

Parttime Secretary Administrative Assistant

2015-10-22 12:05:14| Space-careers.com Jobs RSS

Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ECSAT, we are currently looking for a parttime Secretary Administrative Assistant. Tasks and Responsibilities Responsibilities shall include Coordinating actions with other assistants of the department Planningcoordinating the commitments and meetings, organizing calendar and keeping the Division Head informed on all issues of concern supervising the preparation of files for such meetings and any special subjects On personal initiative or on instructions, collecting information and documents necessary for the Division Staff to take actions on given issues Analysing incoming mail paper and email and presenting these data in an organized and prioritized manner. Ensuring that important and urgent mail reaches staff to insure timely responses Coordinating actions with the Head of Department TIAP and TIAPY organizing and coordinating highlevel meetings e.g. Steering Boards with Industry Ensuring the diffusion of information between the Division Head and Quantum Teams Answering incoming calls and performing a prescreening of these calls for direct connection with the Division Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up Preparation of staff missions and travel arrangements Supporting the Division Head and TIAPY staff in the preparation and follow up of administrative, organisational and contractual matters Composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations Check for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools, documentations systems, and databases and interface with the relevant actors across the Agency Provide Support to ensure ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems Support to reviews and audits, and preparation of files as background for meetings and special studies Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System. Requirements The Key Person shall bring a Secondary education and professional training in administrative techniques or in secretarial related activities and the following 5 years administrative assistant experience at the executive level Strong knowledge of MS Office, including Word, Excel, PowerPoint, Project, Visio and Outlook, Sharepoint A good knowledge of the various ESA tools MAS, ESAP, Eclipse, Time Sheet, Flexitime,... is an asset Good Knowledge of Documentation Management System A fluent knowledge of the English language is required. Application procedure Important All applicants must hold a current valid work permit for the UK or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp Position Parttime Secretary Administrative Assistant Reference UK15001ESA Application closing date 17.11.2015 Start date 23.11.2015 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESTEC, please consult httpwww.esa.intAboutUsWelcometoESAECSAT

Tags: assistant administrative secretary parttime