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Project Administrator for ExoMars
2014-06-25 10:37:27| Space-careers.com Jobs RSS
For one of our main customers, the European Space Agency, we are looking for a Project Controller to the ExoMars programme to support the international cooperation between ESA and Roscosmos. The post holder will report to the Head of the ExoMars Project Control Section responsible for project control and administrative functions and facilities necessary for the preparation and execution of the ExoMars 2016 Mission and 2018 Mission. Tasks and Responsibilities Typical duties for the Russian management and programmatic liaison support include Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties. Experience and Education Experience is essential in RussianEuropean cooperation in the frame of technology development projects Applicants should have a good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques. Furthermore the applicant shall have fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above Applicants are expected to demonstrate good organisation skills, an ability to synthesise information and a capability to work in a team environment Applicants must be willing to travel and may be required to stay for a longer duration at the ExoMars Russian partners premises The working language of the Agency is English Russian language is required MBA , with a least 4 years of relevant experience Knowledge of computer systems and informationplanningcoordination tools e.g. Esap, Microsoft Excel and Microsoft Project is essential High level of initiate autonomy, and professional maturity is required to carry out complex tasks and with a high level of responsibility Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. About ATG Europe. Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitingatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
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Project Administrator for Russian Liaison
2014-06-24 16:41:24| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Project Administrator for Russian Liaison to support our customer in the Netherlands Russia. Project Administrator for Russian Liaison Key Tasks and Responsibilities As part of the ExoMars programme to support the international cooperation between ESA and Roscosmos, you will have the following responsibilities Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties. Skills Experience You will have the following qualifications and relevant experience University degree or equivalent in a relevant field Experience in RussianEuropean cooperation in the frame of technology development projects Good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques Fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above Willingness to travel and stay for a longer duration at the ExoMars Russian partners premises Fluency in English and Russian is mandatory knowledge of another European language is an advantage. This job is located in NoordwijkMoscow. We are looking for candidates who are available from September 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NLSC2287 before 11Jul14. An exciting and dynamic international working environment awaits you!
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Project Control Assistant Administrator
2014-06-17 12:41:15| Space-careers.com Jobs RSS
RHEA is currently recruiting a Project Control Assistant Administrator to support Business Management Administration Functions at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Supporting processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Supporting planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessing and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaising with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contributing to the definition of new and improvement of existing related processes and tools and production of related documents. Supporting risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Supporting inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Supporting maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Skills and Experience You must possess the following skills and experience University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 2 years of relevant experience Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Good written and verbal communication. Proficient in the English language, both written and spoken. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 270614. We look forward to hearing from you!
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assistant
Project Control Assistant Administrator in the Galileo Programme
2014-06-16 14:41:25| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, located in Noordwijk, the Netherlands, we are currently looking for an Assistant Controller Administrator, who will give support in the Project Administration Unit in the Galileo Programme. Tasks and Responsibilities General Management Support and Controlling Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Experience and education University Degree in Business Administration and at least 4 years of working experience in the field Proficient in the English language, both written and spoken Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management Good written and verbal communication Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an AOES Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Tags: control
project
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assistant
Project Administrator 2 posts
2014-02-03 16:35:46| Space-careers.com Jobs RSS
Directorate of the Galileo Programme and Navigation related activities The European Space Agency is an equal opportunity employer and encourages applications from women POST Project Administrator 2 posts in the Project Administration Unit, Project Management Support Office, Galileo Programme Department, Directorate of the Galileo Programme and Navigation related activities. This post is classified in the A2A4 grade band of the Coordinated Organisations salary scale. LOCATION ESTEC, Noordwijk The Netherlands. DUTIES The postholder will report to the Head of the Project Administration Unit and will be responsible for the implementation and follow up of all necessary administrative and financial procedures required for the execution of all programmes of the Directorate. The incumbent will support the Head of the Unit in the preparation, establishment, execution, administration and control of the Directorates activities and resources. In particular, these activities include preparation and revision of cost at completions CAC and multiyear resource plans periodical monitoring of commitment ceiling for the Directorates programmes and specific activities preparation, consolidation and maintenance of cost to completion tables at projects and programmes levels consolidation and monitoring of the Directorates workload and workforce plan staff, contractors including administration of the time sheet system the support to the administration of the directorate contractors frame contracts, including recruitment activities and reporting the administration of the SLAs with support directorates including the planning and monitoring of technical support workforce the administration of the procurement activities and their implementation in the Agency ERP system, including the creation and the followup of the approval cycles of the respective transactions the cost and disbursements control, including cashcost reconciliations the support to the inventory and assets management processes the consolidation of the industrial geographical return reports and the execution of related analysis the contribution to the preparation of internal and external reports the support to internal and external audits, including the preparation of required documentation the contribution to the overall efficient implementation of all the established processes and to the coherence and quality of the data and information produced and managed by the unit by participation in data quality exercises the contribution to the definition of new processes and improvement of the existing ones in support of the coordination of the activities of the unit acting as the units interface to other departments and corporate services as required the contribution to the definition and implementation of financial and management IT tools that support the activities of the Directorate. QUALIFICATIONS Applicants for this post should have a university degree or equivalent qualification in business administration or a related discipline together with experience in the field of controlling of resources and activities andor financeaccounting in development projects. They should be highly proficient in the use of modern automated database and administrative tools as well as office automation software, in particular Excel. Experience with SAP will be considered an asset. Applicants should be able to demonstrate excellent planning and organisation skills as well as attention to detail handle high volume of numerical data in an accurate manner, analyse them and produce synthetic reports establish positive and constructive working relationships with team members and other colleagues within and outside the office, have a proactive attitude to solving problems and have results orientation. Applicants should possess good judgement, integrity and good communications skills and be able to rapidly understand and adapt to a dynamic environment and its requests. They should be willing to travel. Candidates must be eligible for security clearance by their national security administration. The working languages of the Agency are English and French. A good knowledge of one of these two languages is required together with a working knowledge of the other language. Knowledge of another member state language is an asset. CLOSING DATE The closing date for applications is 26 February 2014. Applications from external candidates for this position should preferably be made online at the ESA Web Site www.esa.intcareers. Those unable to apply online should submit their CV to the Head of the Human Resources Division, ESTEC, Keplerlaan 1, 2201 AZ Noordwijk ZH The Netherlands. The Agency may require applicants to undergo selection tests. Under ESA Regulations, the age limit for recruitment is 55. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Greece, Ireland, Italy, Luxembourg, the Netherlands, Norway, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada. Priority will be first given to internal candidates and secondly to external candidates from underrepresented member states. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment.
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