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Documentalist
2020-07-01 13:11:38| Space-careers.com Jobs RSS
Position Reference 095 RHEA Group is a growing international company, focusing on providing innovative, marketready solutions and services in our key sectors of Space and Security for both commercial and institutional customers. We employ over 500 staff working across 10 different countries. We work with distinguished clients such as the European Space Agency, EUMETSAT, NATO, European Commission, Canadian Government and national space agencies. When you work for RHEA, you will have the opportunity to work alongside some of the best talented minds and experts in our industries, either working at our clients sites on some of the most exciting space missions or on cuttingedge projects in security, concurrent design, data and ground systems within our own offices. To attract the best candidates, RHEA offers our employees competitive remuneration packages, unique career opportunities, individualised training and development programmes and local relocation support to take the stress out moving to another country or city. We are recruiting now. We understand your concerns during this period of a global pandemic and we will work with you, at your pace ensuring your questions are answered and maximum flexibility is offered. We are currently looking for a Documentalist to work in Noordwijk, The Netherlands. The task covers the operations, maintenance and evolutions of the Documentation Management System DMS, including processes, processes and the use of supporting electronic documentation management tool, for a given projectprogramme or organisational unit. Tasks and Activities The scope of work will include Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Support to enhancements of the document management concepts and of future improvements. Skills and Experience The following skills and experience are mandatory University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Proven experience in documentation management. Good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 16072020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.
Tags: documentalist
Documentalist
2020-07-01 12:11:19| Space-careers.com Jobs RSS
Job Introduction Serco is among the leading Space Industry and Services Companies. We have over 40 years experience in supporting the space sector Since the creation of the European Space Agency ESA, our employees have been providing everyday their technical, scientific and management skills to support the full range of European cornerstone space missions. Serco and Proud Make a difference every day. We currently have an exciting opportunity for a Documentalist, based in Noordwijk Netherlands . Main Responsibilities The task covers the operations, maintenance and evolutions of the Documentation Management System DMS, including processes, processes and the use of supporting electronic documentation management tool, for a given projectprogramme or organisational unit. It includes the following typical duties Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents Management of original files Related support to project reviews. Support to enhancements of the document management concepts and of future improvements The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority. Successful Candidate The successful Candidate will bring appropriate skills and specific experience in the following fields University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset This might be complemented by Tasks specific qualification requirements as follows Proven experience in documentation management. Good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.You may submit a written request revoking your consent to this agreement at any time.
Tags: documentalist
Documentalist
2020-06-24 13:13:01| Space-careers.com Jobs RSS
Job Introduction Serco is among the leading Space Industry and Services Companies. We have over 40 years experience in supporting the space sector Since the creation of the European Space Agency ESA, our employees have been providing everyday their technical, scientific and management skills to support the full range of European cornerstone space missions. Serco and Proud Make a difference every day. We currently have an exciting opportunity for a Documentalist, based in Noordwijk Netherlands . Please note this position is offered as 32 hours per week Main Responsibilities The postholder will focus on the below main responsibilities Gathering of deliverable documents from Industry, Industrial Consortium, Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables Provide assistance in documentation handling to the partners of the studies and small fasttrack science missions of the Future Missions Department, and support users in retrieving documents from sources such as Eclipse, FTPs Build up and maintenance of the studies, small fasttrack missions and PRODEX registrationfiling system, acting as a point of contact for documentationadministrative tools e.g. Eclipse and other Eclipse modules Create all reviews platforms in Eclipse e.g. PRRs, SRRs, PDRs, CDRs Coordinate the setup of various internal and external file exchanging platforms e.g. FTP Support to enhancements of the document management system and concepts, and future improvements Provision of various logistic and administration support to the members of the Future Missions Department e.g. organisation of meetings, visitors registration, mission management Preparation of memos and letters in support of the Department Successful Candidate The successful Candidate will bring Deep knowledge and demonstrated sound experience with the Eclipse documentation management system, the setup of projects reviews and the setup of the documentation exchange system between multiple entities ESA, Industry, Scientific Institutions The candidate shall have experience in the preparation and implementation phases of a mission experience in a Scientific mission is a definite asset The candidate shall have some experience in handling confidential and export controlled documentation The candidate shall have also experience in the support of the logistics and administration of a space science project Proficiency in MS Office packages The candidate shall be highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule The candidate shall demonstrate excellent communication skills, have distinctive customer focus and be a strong team player Proficiency in the English language is a mandatory requirement Proficiency in French and Dutch languages is an important asset Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.You may submit a written request revoking your consent to this agreement at any time.
Tags: documentalist
Documentalist
2020-04-28 16:14:42| Space-careers.com Jobs RSS
Position Reference 050 RHEA Group is a growing international company, focusing on providing innovative, marketready solutions and services in our key sectors of Space and Security for both commercial and institutional customers. We employ over 500 staff working across 10 different countries. We work with distinguished clients such as the European Space Agency, EUMETSAT, NATO, European Commission, Canadian Government and national space agencies. When you work for RHEA, you will have the opportunity to work alongside some of the best talented minds and experts in our industries, either working at our clients sites on some of the most exciting space missions or on cuttingedge projects in security, concurrent design, data and ground systems within our own offices. To attract the best candidates, RHEA offers our employees competitive remuneration packages, unique career opportunities, individualised training and development programmes and local relocation support to take the stress out moving to another country or city. We are recruiting now. We understand your concerns during this period of a global pandemic and we will work with you, at your pace ensuring your questions are answered and maximum flexibility is offered. We are currently looking for a Documentalist to work in the beautiful city of Noordwijk. This is a fixedterm assignment of 5 months. You will have the opportunity to manage the daily operation, maintenance and change control for records in the Navigation Directorates Documentation and Configuration Management System. This includes the participation in and to support improvements of the processes related to the use of electronic documentation and configuration systems, management tools e.g. for action tracking and other relevant IT tools. The documentation and configuration tasks are rendered by Configuration and Data Management team to given programmes, projects and specific organizational entities within the Navigation Directorate. Tasks and Activities The scope of work will include Document registration, distribution and archiving, as well as provision of reproduction services of documents and media. Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database. Processing configuration controlled document changes and official papers relevant to the activities of the unit. Generation and maintenance of documentation and configuration tracking lists. Support to the management of the User Account List to the Directorates servers and services. Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems internally and externally. Liaising with industrial partners CADM officers and documentalists for exchanging data and resolving documentation and configuration related issues. Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files. Support to all documentation and configuration related tasks for technical and nontechnical reviews. Support to the Directorate Document Records Officer DDRO in discharging relevant functions. Skills and Experience The following skills and experience are mandatory You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification with substantial coverage of configuration and documentation management matters, You have at least 4 years of relevant experience in documentation management. You are fluent in English. As the work associated to this position might require handling of classified documentation, you should confirm to be eligible and willing to apply to a Personal Security Clearance. You have experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. You have a good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 01062020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: documentalist
Documentalist
2020-04-07 15:16:20| Space-careers.com Jobs RSS
Position Reference 179 You will have the opportunity to provide your support in the following initial tasks Solar Orbiter support project closure in DMS and migration to the DCCM configuration and execution of archival process to the ESA Central Archives. BepiColombo final closure of the FTP server and final transfer to the DCCM repository, support the documentation needs of Operations and execution of archival process to the ESA Central Archives. ARIEL manage the handover from the study phase to the development phase, with regard to documentation and configuration of the Project and setup and maintain the entire document management structure of the project after adoption. Creation and implementation of a template in new projects repositories, in line with the SCI DMP. Tasks and Activities The scope of work will include Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts. Manage the entire lifecycle of documents e.g. registration, update, review and approval cycle, filing, distribution and archiving and provide support for documentation handovers, from Future Missions to Projects, to Operations, in line with the defined process. Support to migration activities from a document management system to another e.g. testing metadata and checking transferred content in line with the dedicated procedure. Monitor and maintain the content of the exchange servers e.g. FTP in line with the requirements and adopted guideline e.g. periodical cleaning and final closure of the dedicated area when exchange activities come to an end. Update and maintain the projectarea DMPs, in a centralised way, recording any deviation from the SCI DMP, agreed with the Science Configuration Officer or the DIRO Directorate Information and Records officer. Ensure incoming and outgoing informationdocumentation conforms to applicable processes, procedures and working practices. Assist and support in the definition of the SCI record management and archiving processes and procedures. Perform the implementation of the archiving process that will include at least the identification of the records, their inventory and transferdisposal. Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables. Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs Acting as a point of contact for all the Project interfaces for documentation tools. Support to enhancements of the document management system and concepts, and of future improvements. Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews. Skills and Experience The following skills and experience are mandatory University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Proven experience in document management activities and thorough knowledge of document management processes. Experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset Experience in the documentation management matters for launch campaign Clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation Highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule Demonstrate excellent communication skills, have distinctive customer focus and be a strong team player The following skills would be highly desirable A general knowledge of the Science projects lifecycle and structure Proficiency level in French or other European languages A general knowledge of the relevant ECSS standards Familiarity with the archiving standards e.g. ISADG and Dublin Core How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 10062020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: documentalist