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Business Controller
2017-11-06 19:12:02| Space-careers.com Jobs RSS
Vacancy in the Directorate of Telecommunications and Integrated Applications. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Business Controller This post is classified A2 A4 on the Coordinated Organisations salary scale. Location ESTEC, Noordwijk, The Netherlands Description Business Controller in the Business Planning, Management Support and Coordination Office, Directorate of Telecommunications and Integrated Applications. The postholder will report to the Head of this Office, which is responsible for executing the overall controlling function within the Directorate and provides overall support to the Director with managing the Directorate and its Departments to ensure coherent and effective implementation of its core activities. Duties Specific duties will include managing efficient, consistent and integrated implementation of esap in the Directorate providing management reports as required based on esap queries analysing esap data to highlight deviations and propose corrective actions developing and automating management reports documenting and reviewing reporting processes, ensuring efficient and suitable use and compliance, proposing improvements supporting project controllers in advanced use of esap, ensuring knowledge transfer in this domain to enhance proficient internal use and automation representing the Directorate in Agencylevel initiatives within the field of competence, including but not limited to esap working groups coordinating financial endofyear closure in the Directorate coordinating efficient use of Directorate information systems ensuring strategic coherence of their development and use, particularly relating to electronic document storage, review and approval as well as online collaboration contributing to the preparation, maintenance and improvement of the Directorates internal and external reporting, with special focus on efficient preparation, involving multiple system sources, as well as in presenting reports providing inputs for periodic reporting to Directorate management, Corporate functions and Delegate bodies including on Key Business Performance Indicators performing administrative and controlling tasks directly related to the Office implementing ad hoc tasks that fall within the field of competence, as requested by management, ensuring adherence to ISO procedures in the areas of responsibility. facilitating an efficient environment to allow for the planning, consolidation and maintenance of the Directorate resources and activities plans, short, medium and long term including commitment, budget, cost, cash, workforce and procurement plans. Technical competencies Expert knowledge of a SAP based ERP systems and related queries Reporting Indepth knowledge of Microsoft office, particularly Excel Strong analytical and reporting skills Knowledge of business process improvement and business change management Cost and financial regulatory framework, including accounting standards and auditing Behavioural competencies Communication Problem Solving Relationship Management Planning Organisation Additional requirements Applicants should also demonstrate a strong aptitude for System Business Thinking as well as selfmotivation including sense of rigour. Knowledge and experience with cost control, resources activities planning will be a definite advantage. Education Applicants for this post should have a Business Administration degree at Master level university degree or equivalent qualification in a relevant discipline. For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The closing date for application is 27 November 2017. The Agency may require applicants to undergo selection tests. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. Priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Apply HERE
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Assistant Business Unit Controller
2017-09-11 15:11:01| Space-careers.com Jobs RSS
RHEA is currently recruiting an Assistant Business Unit Controller for a maternity replacement of 1 year at our clients premises in Noordwijk, the Netherlands. Tasks and Activities The scope of work will include You will be preparing, maintaining and updating the departmental infrastructure plans. Coordinating, supporting and implementing the procurement, delivery and acceptance of infrastructure items for the department. You will be supporting to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. You will be supporting to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. You will be assessing and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. You will be implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. You will be maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. You will be assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. You will be liaising with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. You will be contributing to the definition of new and improvement of existing related processes and tools and production of related documents. You will be supporting to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. You will be supporting to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. You will be supporting to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. You will be supporting assets and inventories management including technical databases You will be supporting BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. You will be supporting BU for travel management processes with applicable procedures and instructions and the use of the required tool Skills and Experience The following skills and experience are mandatory You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You are proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 03102017. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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Assistant Business Unit Controller
2017-07-05 18:11:11| Space-careers.com Jobs RSS
Specific Tasks Assist in the creation and monitoring of diverse annual procurement plans in coordination with Departments line management Monthly management reporting on resource usage, program implementation and execution Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the BusinessUnit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the BusinessUnit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Specific qualification requirements University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. Quick learner, diligent and accurate. Able to work autonomously and with initiative whilst remaining a team player Service orientated good proficiency in MS Excel. Familiarity with SAP. Knowledge of Inventory Management desired. Ability to handle high volume of numerical data in an accurate manner, analyze them, and produce synthetic reports. Fluent in the English language spoken and written. Knowledge of other languages is an asset.
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Business Controller
2017-06-28 10:10:22| Space-careers.com Jobs RSS
Vacancy in the Directorate of Science. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Business Controller This post is classified A2 A4 on the Coordinated Organisations salary scale. Location ESTEC, Noordwijk, The Netherlands Description Business Controller in the Programme Financial Planning Management Service, Management Support Office, Directorate of Science. Reporting to the Head of the Programme Financial Planning Management Service, the Business Controller is responsible for consolidating, maintaining, monitoring and reporting on Directorate Business Unit resources and activity planning over the shortmediumlong term and associated business management and controlling processes. The postholder will hold key responsibilities in supporting the Directorate management in preparing and maintaining sound plans of activities while optimising resources. The incumbent provides key support to Directorate decisionmaking regarding programmatic, resource deployment and business management processes. In fulfilling these responsibilities the incumbent has multiple interfaces with ESA corporate Corporate Control, Finance, Procurement, HR, IT, project controlling, Directorate management, delegate bodies and representatives of other funding parties. Duties Specific tasks will include coordinating the management of fixed assets within the Science Directorate in close cooperation with inventory management of the project areas, including financial controlling of and reporting on the Directorates fixed assets maintaining and consolidating the master data of the Science Directoratre DSCI as the focal point within the Directorate preparing, coordinating and implementing YearEnd Closure YEC activities in close cooperation with project controllers and the Corporate Finance, Planning Controlling Department preparing and implementing support services from the Directorate of Operations DOPS , the Directorate of Technology, Engineering and Quality DTEC and the Directorate of Industry, Procurement and Legal Services DIPL, including regular scrutiny meetings with DTEC and DOPS coordinating the process for production and timely delivery of Directorate Quarterly Reports to Council QRC in cooperation with programme and project managers and with Corporate Control maintaining an overall master schedule of programmeproject activities and providing regular Cosmic Vision schedule updates supporting the closure of programmes participating in the establishment and maintenance of project cost control procedures and computerised information systems in the Directorate participating in ad hoc Agency working groups and boards requiring financial planning and control expertise providing support to other activities performed in the Office to ensure consistency and continuity of service and support provided to internal and external interfaces and entities. Technical competencies Cost and financial regulatory framework, including accounting standards and auditing Budgeting, cost control and resources and activities planning Cost structures and financial processes Reporting Financial Analysis Information systems e.g. SAP, databases Behavioural competencies Problem solving Planning organisation Relationship management Communication Systems broader business thinking Self motivation Additional requirements This post requires a background in business administration and controlling, ideally previous professional experience as a controller under a project or programme preferably at an agency or in industry. Substantial experience is required in the application of project management and control principles and techniques. Education Applicants for this post should have a Masters degree or equivalent qualification in a relevant discipline. Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for application is 25 July 2017. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. Priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. APPLY HERE
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Assistant Business Unit Controller
2017-06-23 15:10:26| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Business Unit Controller to support our customer in the Netherlands. Assistant Business Unit Controller Key Tasks and Responsibilities As part of the Business Management Administration Team, you will have the following responsibilities Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assist in the creation and monitoring of diverse annual procurement plans in coordination with Departments line management Monthly management reporting on resource usage, program implementation and execution Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports Support to the risk management processes, the inventory and asset management processes, the maintenance of industrial return databases for the BU. Skills Experience You will have the following qualifications and relevant experience University Bachelor degree or equivalent qualification in Business Administration, with relevant experience Proficiency in the use of MS Excel is necessary Familiarity with SAP, Knowledge of Inventory Management is desired Ability to handle high volume of numerical data in an accurate manner, analyze them, and produce synthetic reports Able to work autonomously and with initiative whilst remaining a service oriented team player Quick learner, diligent and accurate Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from August 2017 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Schirin Schimansky at jobshespace.com, quoting job NLSC3526 before 16Jul17. An exciting and dynamic international working environment awaits you!
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