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Administrative Assistant

2015-09-08 17:23:10| PortlandOnline

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RHEA is currently recruiting an Administrative Assistant to support the Operations Manager in the Netherlands. The job will involve management of frequent travel arrangements of local staff, in addition to general administrative duties, answering employee queries, assisting with relocation as well as the preparation of various reports. Tasks and Activities Your primary tasks and activities may include Handles all business travel mission bookings for the employees in the Netherlands. This includes booking through a travel agent and directly on the internet following the clients and internal procedures. Responsibilities may include other regions in the future. Coordination and follow up of the employees expense claims following business travel. Liaising between the employee and finance on any issues. Assists in administering RHEAs timesheet system, provides regular reports of hours worked in function of the clients requirements and followsup on vacation days and other absences. Prepares draft reports for the client and internal reporting, such as Monthly mission reports Hours reporting Performance Statistics Provides relocation support to international employees moving to the Netherlands. Such support will include assistance with finding accommodation, registration formalities, setup of utilities as well as any other assistance to help newcomers settle in their new environment. Acts as a contact person for various employee queries and addresses them independently, or with the help of the Operations Manager. Handles general administrative office duties such as ordering office supplies, telephone answering, inoutgoing mail, etc. Supports the Operations Manager with ad hoc projects. Skills and Experience You must possess the following skills and experience At least 3 years experience in an administrative role, preferably in an international environment. Fluency in Dutch is a must. Ideally, a Dutch national is preferred. Excellent command of English, both written and spoken. Knowledge of additional European languages is an asset. Numerical accuracy and a good eye for detail. Strong organizational and administrative skills. Ability to work under stress and with short deadlines. Able to work autonomously. Good communication skills Perseverance for finding the best deals Team Player Dynamic and proactive Proficiency in the use of Microsoft Office products Word, Excel, Outlook How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 30062015. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

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Administrative Assistant

2015-05-18 16:06:04| Space-careers.com Jobs RSS

Vitrociset Belgium is looking for a candidate with the profile described below to deploy in ESTEC Please submit applications not later than 1562015 by EMAIL to Mr. Massimiliano Mazza, Head of Engineering services Satellite Operations M.Mazzavitrocisetbelgium.com cc. jobsvitrocisetbelgium.com Specific Tasks and requirements Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary, Room and resources bookings for meetings andor events falling under the responsibility of the Unit Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents, Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required. Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Appreciated proficiency in PowerPoint. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset Fluent knowledge of German and Dutch is mandatory High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage Specific Competence Requirements Completed secondary education and professional training in administrative support

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Secretary Administrative Assistant Earth Observation

2015-02-16 11:05:32| Space-careers.com Jobs RSS

Tasks and Responsibilities daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training, dealing with incoming telephone calls and information requests, analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation provision of various logistic support to the Unit arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel, ordering of office supplies and maintenance of stationary, room and resources bookings for meetings andor events falling under the responsibility of the Unit administration and handling of shipment of goods and express mail tasks related to documentation management, distributionregistration of mail and documents, organization of agenda and of meetings, maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users, maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit, participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks support to the Project Review Process, support to visitor service including access control, preparing visa applications, distribution of information material, ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list, participation to the preparation and the publication of internal and external documents, including editing and proofreading, data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Specific tasks Documentation management related support to project reviews. Managing documentation system e.g. Eclipse, registrationdistributionexchangearchiving of documents. Experience and education Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.Secretary

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