Home administrative assistant
 

Keywords :   


Tag: administrative assistant

Secretary Administrative Assistant Telecom and Integrated Applications

2013-10-03 16:35:14| Space-careers.com Jobs RSS

For one of our main customers ESAESTEC, we are currently looking for a Secretary Administrative Assistant, who will give secretarial and administrative assistance to the Telecom and Integrated Applications Directorate. Tasks and Responsibilities You will be expected to Be responsible for calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and video conferences Answer phones and direct all incoming calls to appropriate party promptly and efficiently Communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers Assist managers with preparation of documents and presentation materials using Powerpoint, Excel, and MS Word Prepare documents and outgoing mail Participate in meetings with hisher managers as required and take minutes of meetings Organising meetings and preparing travel arrangements missions Prepare and process data, documents and presentation material in English Establish and maintain records and files ref. Document Management Systems Provide adhoc backup support for other secretaries of the Department Day to day support to team regarding business travel arrangements, leave management, coordination of training Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the team Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of team Ordering of office supplies and maintenance of stationary Administration and handling of shipment of goods and express mail Maintaining and following up actions lists for the team and taking minutes of coordination meetings for the Unit Participation in organization of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to a team, tasks may also cover the following Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and education Secondary education and professional training in administrative techniques or in secretarial related activities Experience assisting management with calendar management, meeting organisation, document creation Strong practical knowledge of MS Office, including Word, Excel, PowerPoint Excellent calendar management skills, including the coordination of complex executive meetings Candidates should possess good communication skills and an ability to establish and maintain effective working relationships Candidates should have good organisational skills and be able to work in a dynamic and proactive manner with good attention to detail A fluent knowledge of the English language is required A good working knowledge of other ESA member state languages would be an asset Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.

Tags: applications assistant administrative integrated

 

Customer Service Administrative Assistant

2013-08-19 20:18:00| Latest apparel & textile industry jobs - from just-style.com

...

Tags: service customer customer service assistant

 
 

Administrative Assistant ESA Corporate Communication Office

2013-08-19 16:36:03| Space-careers.com Jobs RSS

We are looking for an Administrative Assistant for a 6 month contract to work in the ESA Corporate Communication Office located in Darmstadt, Germany. The European Space Operations Centre ESOC operates prestigious planetary and Earth observation satellites. To work in this exciting and fastpaced European communications environment, the applicant should, preferably, have previous experience in working in a similar environment. Tasks and Responsibilities Wide range of general office administrative duties including maintenance of the database for media and VIPs, including sending out of invitations, followup on failure reports updates, maintenance of PR Activity List and synchronisation with diverse calendars, maintaining the Team filing system, taking down actions during team meetings and ensuring proper followup of actions assigned to the Team, composing and typing of routine correspondence, presentations and documents, handling of all incoming mail telephone calls, preparation, recording absenteeism of staff and contractors wrt annual leave, home leave, sick leave and missions Lotus Notes agenda and holiday chart maintaining and ordering office supplies maintaining stock of ESA information material brochures, DVDs, posters, etc., shipping information material to various offsite requests schools, exhibitions, conferences, etc Handling of visits and lectures and monitoring of all regular and exceptional visits to ESOC Organisation of meetings, including booking of appropriate communication equipment and reception and preparing for external visitors Internal Communication Activities which include publishing announcements on the ESOC information screens on a daily basis, publishing articles on the ESOC Intranet, sending newsflashes to all staff for intranet stories Support to organisation of ESOC events sending out of invitations, followup of guest lists, providing hostesses andor interpreters, providing and packing of information material, booking of rooms, preparation and distribution of badges, preparation of way signs, telephone lists and other relevant information Experience and education Should have a good general education to completed secondary level and training in a secretarial college leading to a high proficiency certificate or equivalent as executive secretary Excellent in interpersonal and communication skills, as well as very good qualities of order, method, tact, initiative and in particular discretion are required Proficiency in the use of modern electronics office automation tools in particular Lotus Notes, Microsoft Office, IPS Publishing Native German, fluency in the English language are a prerequisite knowledge of another European member state language would be an asset High level of flexibility as well as initiative and team spirit Capacity to identify priority actions and handle high workload Ability to cope with stress and demonstrated flexibility and reliability in stressful situations Familiarity with ESA working environment is a distinct advantage. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.

Tags: office corporate communication assistant

 

Secretary Administrative Assistant

2013-08-19 12:36:16| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of SecretaryAdministrative Assistant located at ESTEC Netherlands. Work Package Overview The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage Applications Interested candidates should send cv and cover letter to rocio.infiestagmail.com by 11th September 2013.

Tags: assistant administrative secretary assistant secretary

 

Local Jobs: Mechanics, Meijer and PetSmart Associates, Administrative Assistant and More

2013-08-13 09:51:08| Grocery - Topix.net

Welcome to Patch LOCAL JOBS, the go-to source for local employers and job seekers.

Tags: more local jobs associates

 

Sites : [1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] next »