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Portland Administrative Assistant

2014-11-06 23:01:39| PortlandOnline

PDF Document, 127kbCategory: Employment Opportunities

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Administrative Assistant

2014-09-17 16:41:30| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Administrative Assistant to support our customer in the Netherlands. Administrative Assistant Key Tasks and Responsibilities You will be responsible for the provision of secretarial and administrative support to one project called Unit herein in the Electrical Engineering Department, with occasional support to other units within the department. You will have the following responsibilities Support travel arrangements, leave management and coordination of training. Deal with incoming telephone calls and information requests. Analyse incoming correspondence documentation and manage their distribution. Provision of various logistic support to the Unit. Support the arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Order of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events. Administration and handling of shipment of goods and express mail. Documentation management i.e. distributionregistration of mail and documents. Organisation of agenda and of meetings. Maintenance of document libraries for the Unit, including change log, distribution lists, issue information notes to concerned users. Maintenance and follow up of actions lists for the Unit. Participation to the organisation of events as required. Provision of coverage during the absence of other assistants, etc. Skills Experience You will have the following qualifications and relevant experience Strong social skills and wellbalanced autonomy in the execution of. Rigor, commitment and reliability as well as the capacity to identify priority action, handle high workload and interface with a large number of people. Familiarity with modern electronic office automation tools and techniques, electronic mailing, customised database and internet software applications. Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from November 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NLSC2373 before 08Oct14. An exciting and dynamic international working environment awaits you!

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Administrative Assistant

2014-08-27 13:39:53| Space-careers.com Jobs RSS

Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for an Administrative Assistant. Tasks and Responsibilities The key person will focus her activity on the following tasks Support to Inventory Administration for the Erasmus Centre HSOK o Maintenance, operation and enhancement of Erasmus databases Hardware inventory database Software inventory database Promotional inventory database HighBay and external events models database. Support to the Organisation of Space Exploration activities HSOK o Support to events in the framework of the Lunar Art Workshop o Support to the establishment of an ontology of creative products within the framework of the Space Exploration Interactive Documentary. Support to CURSAIT Services Administration for HSOESTEC HSOBO o Act as HSO user representative for CITI service requests at ESTEC and associated sites excluding ESOC, EAC and ensure that services are properly and timely requested, implemented or revoked and act as a point of contact visavis the IT Department for queries related to the above o Operate and maintain the CURSA database for above services and monitor any optional services used by HSO, perform regular checks and service request updates, as required o Followup on the expected level and cost of services and highlight identified deviations. Support to monitoring of Service Level Agreement and discretionary servicescost for HSOESTEC HSOBO o Followup and report on the evolution of the HSO Service Level Agreement, in particular verify that the global level of services evolves consistently, highlight any deviations or inconsistencies o Provide monthly reports on usage and cost of such services and usage of any other discretionary services charged by the IT Department o Verify the correct implementation into esap of the IT recharges, highlight deviations or inconsistencies for all HSO, process requests for mobile telephonymobile computing equipment ipads, iphones etc., deliver and collect mobile devices tofrom users and maintain an itemuser list o Followup on the procurement and delivery of small ITrelated procurement items at ESTEC o Maintain and provide, on request, a list of HSOinternal instructionsguidelinesagreements to ensure that costs remain within the scope of applicable rules and regulations. Requirements Applicants should have a university degree or an equivalent qualification in a relevant field together with appropriate skills and specific experience in the following Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset For site specific functions fluent knowledge of the local national language is also required High level of flexibility as well as initiative and team spirit Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage Experience with as many tasks as possible from the ones mentioned above. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Position Administrative Assistant Reference RTCHSOK00029 Application closing date 230914 Start date 11014

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Administrative Assistant parttime

2014-08-18 14:40:47| Space-careers.com Jobs RSS

Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for an Administrative Assistant to support the TECQ Department, in particular deputizing for and supporting the Departmental SecretaryAssistant, as well as providing secretarial support to the TECQI division. Tasks and Responsibilities The key person will have the following tasks Providing secretarial backup for other divisions in full coordination with the Departmental Secretary Contributing to the development and improvement of the administration related tools and processes of the Department Supporting reporting related to accommodation, business travel and personnel of the unit Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit o Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel o Ordering of office supplies and maintenance of stationary o Room and resources bookings for meetings andor events falling under the responsibility of the Unit o Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents, organization of agenda and of meetings, Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users, Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Requirements Appropriate skills and specific experience are required in the following fields Proficient in the English language, both written and spoken Knowledge of another official ESA language is and asset For site specific functions fluent knowledge of the local national language is also required High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp If you have any question regarding this position please email space.careersserco.com Position Administrative Assistant parttime Reference RTCTECPCQ00173 Application closing date 12092014 Start date 01102014 Notes Working on Wednesday afternoon and Friday afternoon is a must. Other days to be agreed upon. If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php

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Administrative Assistant

2014-08-12 10:40:50| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Administrative Assistant to support ESAESOC in Germany. Administrative Assistant Key Tasks and Responsibilities As part of the ESOC Outreach Communication Unit, you will have the following responsibilities Provision of the respective secretariat support including leave planning, mission preparation and document management Coordination of meetings and maintenance of Lotus Notes Calendar Preparation and processing of correspondence and documents Bookings using time sheet system for the manpower Organisation of workshops and conferences Small procurements in SAP Provision of ad hoc support as required. Skills Experience You will have the following qualifications and relevant experience Education andor professional training in administration area Proficiency in MS Office, Lotus Notes and PC based databases User knowledge of SAP or similar tools Good organisation skills, attention to detail and the ability to establish and maintain effective working relationships Selfmotivation and ability to work independent in an international environment Fluency in English spoken and written and mandatory knowledge of French or another member state language is an asset. This job is located in Darmstadt. We are looking for candidates who are available from October 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NLSC2331 before 21Aug14. An exciting and dynamic international working environment awaits you! Please note Due to work permit restrictions for this position, please apply only if you are citizen of a European Union state or if you are eligible to obtain a work permit for Germany.

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